Director, Finance and Administration

Niagara SPCA & Humane Society; Welland; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading organization in the Niagara Region seeks a Director of Finance and Administration to oversee financial management, payroll, and facilities. The ideal candidate will have significant leadership experience and a strong background in accounting within a not-for-profit context. This role offers a chance to make a meaningful impact on the community and its animals, alongside competitive compensation and benefits.

Benefits

Competitive compensation

Flexible work schedule

Health benefits package

Paid vacation

Pension plan

Wellness days

Qualifications

• Minimum 5 years’ leadership experience in accounting, payroll and office administration.
• Experience working within a not-for-profit organization preferred.

Responsibilities

• Develops and maintains financial statements and reports in accordance with GAAP.
• Leads the annual budget preparation process in consultation with the CEO.
• Ensures buildings and vehicles are maintained to required safety standards.

Skills

Leadership

Organizational Skills

Interpersonal Skills

Education

Post-secondary education in Accounting, Finance or a related field

Tools

Microsoft Office

Common accounting software

Payroll software

Job description

Director, Finance and Administration

Posting Date: May 12,2025

Closing Date: May 20, 2025

Location: 706 E. Main Street, Welland

Employment Type: Regular, Full-time, 40 hours/week

Why join the Niagara SPCA team?

The Niagara SPCA and Humane Society is Niagara’s animal charity.

Serving Niagara Region, the Niagara SPCA and Humane Society operates animal shelters in Niagara Falls, Welland and Port Colborne, providing shelter for homeless, injured and abandoned animals and adopting them to caring families. We also operate a Spay/Neuter Clinic in Welland, helping to solve pet overpopulation through prevention. Our mission is to deliver innovative programs and compassionate services that enhance the lives of pets in need, and the people who care for them. Our core values are teamwork, responsive solutions and compassionate service. Together, we enhance lives, inspire compassion and bring joy to pets and people.

About the opportunity:

Under the direction of the Chief Executive Officer, the Director, Finance and Administration is responsible to provide the leadership, strategic direction, and overall management of finance, facilities, fleet, and payroll.

The Director has experience managing people, developing and implementing financial controls and procedures, preparing accurate financial statements and reports, leading an annual budgeting process, providing ongoing support to Managers pertaining to departmental budget(s), and serving as the primary liaison with our banking partner(s), external auditors and vendors.

The Director, Finance and Administration is responsible for managing an accounting system and building maintenance program to support the operations of five distinct operating centres. This requires monitoring and developing policies and procedures, recommending improvements, and resourcing all aspects of financial, facility and fleet management.

Key Responsibilities:

FINANCIAL MANAGEMENT AND REPORTING:

• Develops and maintains timely and accurate financial statements and reports in accordance with generally accepted accounting principles (GAAP).
• Develops, implements, and ensures compliance with internal financial and accounting policies and procedures.
• Ensures that all statutory requirements of the organization are met in a timely manner
• Prepares all supporting information for the annual audit and oversees implementation of any audit recommendations.
• Prepares supporting information for authorized groups such as the Canadian Revenue Agency and the Worker’s Compensation Board.
• Documents and maintains complete and accurate supporting information for all financial transactions.
• Develops and maintains financial accounting systems for cash management, accounts payables, accounts receivable, credit control, and petty cash.
• Reconciles bank and investment accounts, and manages cash flow.
• Reviews monthly results and implements monthly variance reporting as compared to budget.
• Manages the cash flow and prepares cash flow forecasts in accordance to policy.
• Tracks and maintains all organizational contracts. i.e. vendors, suppliers, municipal contracts, etc.
• Supports and attends all Finance Committee meetings and attends Board Meetings providing support to the Chief Executive Officer and Board Treasurer as needed.
• Oversees petty cash, bank deposits and the issuing of cheques and invoices.
• Supports communication with local Municipalities, Accountants, Insurance Companies, Legal Counsel, Banking/Financial Investment firms, Veterinary Practices and Providers and customers.
• Supports the Chief Executive Officer in contract negotiations by collecting, interpreting and reviewing financial information.
• Responsible for identifying any issues with the day-to-day financial operations, and making recommendations to improve efficiency and accuracy.

PAYROLL ADMINISTRATION:

• Ensures the payroll administrator processes employee payroll in a timely and accurate manner.
• Assists with negotiating and managing employee benefits, insurance and pension plans.
• Ensures annual T4s and T4As are issued by the payroll services provider.
• Supports the payroll administrator with the tracking of vacation, sick leave and other leaves of absence, according to Niagara SPCA and Humane Society policies.

BUDGET PREPARATION:

• Leads the annual budget preparation process in consultation with the Chief Executive Officer and Department Managers.
• Assists Managers with the preparation of budgets and with funding applications.

FACILITIES/ MAINTENANCE/FLEET:

• Ensures buildings and vehicles are maintained to the required safety standards;
• Ensures contractual performance needs meet or exceed the established quality standards and are maintained within agreed upon budgets.
• Ensures that the Joint Health & Safety Committee (JHSC) completes inspections.
• Processes and maintains service contracts including conducting an annual review of vendors and contractors’ performance.
• Ensures the purchase and delivery of vehicles, facility and maintenance supplies.
• Leads efforts to support the RFP/tenders processes.

Qualifications:

• Post-secondary education in Accounting, Finance or a related field (CPA, CA preferred)
• Minimum 5 years’ leadership experience in accounting, payroll and office administration.
• Experience working within a not-for-profit organization, with a Finance Committeeand a Board of Directors is preferred.
• Knowledge of common accounting software, payroll software and Canadian GAAP standards.
• Expert level of efficiency with Microsoft Office and online software applications.
• Experience with workplace health and safety standards.
• Experience with fundraising reporting practices is an asset.
• Outstanding interpersonal skills and the ability to inspire confidence and trust withall stakeholders, vendors, clients.
• Excellent organizational skills in order to meet time demands and multiple duties.
• Demonstrated ability to work independently, and as part of a team environment.
• Clear criminal records background check.

We offer:

• Competitive compensation
• Flexible work schedule
• Health benefits package
• Paid vacation
• Pension plan
• Wellness days
• An opportunity to make a difference in the lives of pets, people and communities.

The Niagara SPCA and Humane Society is an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, or disability status.

The successful candidate will need to undergo a Police check and provide a driver’s abstract. Please inform us if you require any accommodations during the hiring process. Please note that only those candidates selected for an interview will be contacted.

If you are interested in this position, please submit your application online to:

[e-mail] by May 20, 2025