office administrative assistant

D-KAMP SERVICES INC.; Alberta; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized and motivated individual to join their team as an Administrative Coordinator. This role involves coordinating seminars, managing office supplies, overseeing payroll, and providing exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multitasking abilities and a client-focused approach. With opportunities to supervise a small team and engage in various administrative tasks, this position is perfect for someone looking to make a significant impact within a dynamic organization. If you are ready to take on new challenges and contribute to a thriving workplace, this is the role for you.

Qualifications

• 1-2 Jahre Erfahrung in der Verwaltung und Koordination von Veranstaltungen.
• Fähigkeit zur Überwachung und Schulung von Mitarbeitern.

Responsibilities

• Koordinieren von Seminaren und Konferenzen sowie das Führen von Protokollen.
• Überwachung der Büroabläufe und Verwaltung des Personals.

Skills

Multitasking

Time management

Client focus

Flexibility

Organizational skills

Team player

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Office

Electronic mail

Job description

Minimum Education: Secondary (high) school graduation certificate

Experience: 1 year to less than 2 years

Work Setting:

• Willing to relocate

Tasks:

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise and train other workers
• Record and prepare minutes of meetings, seminars, and conferences
• Schedule and confirm appointments
• Answer telephone and relay calls and messages
• Compile data, statistics, and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Arrange travel, related itineraries, and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms, and other documents
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff
• Assign, co-ordinate, and review projects and programs
• Plan, organize, direct, control, and evaluate daily operations

Supervision:

• 3-4 people

Computer and Technology Knowledge:

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Electronic mail

Technical Terminology:

• Business

Area of Specialization:

• Reports and records
• Charts, tables, graphs, and diagrams

Transportation / Travel Information:

• Own transportation
• Public transportation is available

Work Conditions and Physical Capabilities:

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Work with minimal supervision

Personal Suitability:

• Ability to multitask
• Flexibility
• Organized
• Team player
• Client focus
• Time management