Business Administrator

Wikimotive; Chelmsford; Hybrid; USD 45,000 - 54,000; Full time

Job summary

An established industry player is seeking a motivated Business Administrator to support its executive team in finance, HR, and office management. This full-time position offers a dynamic and engaging work environment where you can thrive and grow. As part of a boutique digital marketing agency, you'll play a crucial role in ensuring smooth operations, from administrative finance tasks to onboarding new team members. If you're proactive, organized, and ready to make a significant impact in a fun and fast-paced setting, this opportunity is perfect for you. Join a culture-centric team that values results and excellence in all aspects of work.

Benefits

401(k) with company match

Health insurance

Flexible time off policy

Qualifications

• Experience in administrative finance tasks and HR support.
• Ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities

• Provide finance support including filing and management of documents.
• Assist with onboarding and HR inquiries for new employees.
• Coordinate office management tasks and company events.

Skills

Administrative Skills

Finance Management

Human Resources Management

QuickBooks Online

Organizational Skills

Education

Bachelor's Degree in Business Administration

Relevant Certifications

Tools

QuickBooks Online

Job description

The Business Administrator position at Wikimotive functions in a hybrid role supporting the executive team in the area of finance and the Wikimotive team as a whole in the areas of HR and office management. The ideal candidate is looking to grow as we grow and enjoys a fun but fast-paced environment. This position is a 8am-5pm position Monday to Friday and is in-office.

About Wikimotive:
Wikimotive is a boutique digital marketing agency serving clients across North America. We pride ourselves on being both results-driven and culture-centric. An ideal candidate would be one who contributes on multiple fronts––offering both the required skill sets and a willingness to be a part of a great team. They will be motivated, proactive, embrace expectations of accountability, and have a strong commitment to excellence in all that they do.

Responsibilities

Finance Support:

• Administrative finance work including matching paid checks to invoices, filing of paid invoices, and enveloping/mailing of paid checks.
• Filing and management of client contract paperwork.
• Filing of completed payrolls.
• Filing and management of receipts and documents.
• Light accounts payable/receivable entry in QuickBooks Online.

Human Resources Support:

• Undertakes onboarding responsibilities for new employees and subcontractors.
• Acts as a liaison with new hires and subcontractors.
• Ensures all personnel files, paper or digital, are complete and up to date for HR and payroll.
• Coordinates updates of employee handbook quarterly.
• In coordination with the executive team, confirms medical payroll deductions are accurate.
• Assists the Wikimotive team as a point of contact for general HR and benefit questions, address, and personal information changes.
• Supports the executive team with projects, audits, performance reviews, benefits open enrollment, etc.
• Coordinates business registration in states with remote employees.

Office Management:

• Participate in the planning of company events such as quarterly meetings/holiday events.
• Maintain a safe, secure, and pleasant work environment.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Support senior leadership in special projects as needed.

Job Type: Full-time
Salary: $45,000-$54,000 based on experience and qualifications
Benefits:

• 401(k) with company match
• Health insurance
• Flexible time off policy

Job Location: 70 Main St, Peterborough, New Hampshire, 03458