Entry Level Operations Assistant - Living in Canada ONLY

Northern Primrose; London; Remote; CAD 44,000; Full time

Job summary

Northern Primrose is seeking a proactive Junior Virtual Executive Assistant to provide high-quality administrative support. You'll manage tasks for various clients, collaborate with internal teams, and engage in professional development. This remote role offers a salary of $43,680 annually along with generous vacation and sick time.

Benefits

80 hours paid vacation time annually

40 hours paid sick/mental health/personal time annually

Health Spending account

Company computer

Qualifications

• Knowledge of Microsoft 365 and Google Workspace is essential.
• Proficient in project management and CRM tools like ClickUp.
• Ability to take feedback and work independently in a remote environment.

Responsibilities

• Manage emails and calendars for multiple clients.
• Take minutes during meetings and organize notes.
• Provide administrative support to the leadership team.

Skills

Organization

Communication

Time Management

Detail-oriented

Adaptability

Tools

Microsoft 365

Google Workspace

Zapier

ClickUp

Job description

Northern Primrose is seeking a proactive and detail-oriented Junior Virtual Executive Assistant (L1) to support our clients and internal team with high-quality administrative support. This role is perfect for someone who’s organized, tech-savvy, and thrives in a remote environment. You’ll juggle tasks across multiple clients throughout the day, much like a consultant—dedicating focused blocks of time to each client to help them stay organized and efficient.

As part of our team, you’ll collaborate closely with a Lead VEA for client guidance, jump into tasks on the fly, and support internal operations. You’ll also assist with note-taking, scheduling, updating documents, and light automation—while growing your skills through training and professional development.

• Please note - all applications are reviewed by HUMANS. But we utilize AI checking software to make sure you are writing with your own style
  
  

Responsibilities

For Clients

• Email and calendar management
• Meeting support: take minutes, highlight action items, organize and share notes
• Task and project management
• Document creation: SOPs, templates, and processes
• CRM data entry and contact management
• Light social media tasks (LinkedIn, IG, FB)
• Learning each client’s business model and adapting quickly
• Maintaining secure information and client confidentiality
• Communication with client teams and their contacts
  
  

For Northern Primrose

• Administrative support for the leadership team
• Email, calendar, and task management
• Scheduling and meeting support
• Note-taking and internal documentation updates
• Internal communication and team collaboration
• Contribution to ongoing professional development and team growth
  
  

Additional Duties

• Use tools like Zapier to build simple automations and streamline workflows
• Prioritize multiple calendars and tasks effectively
• Communicate professionally with clients and team members across platforms like Slack, Zoom, Google Meet, Microsoft Teams
  
  

Hard Skills

• Knowledgeable in Microsoft 365 and Google Workspace
• Comfortable learning new software quickly (e.g., ClickUp, Asana, Monday.com, Zoho)
• Familiar with project management and CRM tools (e.g., HubSpot, ClickUp, Pipedrive)
• Basic knowledge of automation tools (e.g., Zapier, ClickUp, email filtering)
• Strong time and task management skills
• Comfort in managing multiple priorities, administrative coordination, and logistics
  
  

Soft Skills

• Effective communicator—clear, concise, and timely - strong written and verbal communication skills
• Comfortable givingfeedback
• Takes feedback easily and is accountable in receiving feedback and turning it into action without excuses
• Accountable and solution-oriented
• Follows instructions but isn't afraid to suggest improvements
• Known for candor, authenticity and transparency
• Adaptable and resilient under pressure
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Focuses on results and process
• Driven by curiosity and optimism
• Accountable and can collaborate and learn from others at a high level
• Eager to help people (within our team and for our clients)
• Ability to handle confidential information with discretion
• Self-motivated and able to work independently in a remote environment
  
  

Bonus Experience

• Previous experience in an admin or customer service role
• Familiarity with remote work, multiple-client management, and collaborative software
• ClickUp experience
  
  

Hiring Process

Application/questionairre

5 minute video submission

60 minute Technical interview (includes live testing of knowledge in applications)

30 minute Culture interview

45 minute Final interview

Compensation

$43,680 annually

80 hours paid vacation time annually (accrued)

40 hours paid sick/mental health/personal time annually (after 90 days)

Health Spending account (after 90 days)

Company computer

Our Values

• Responsibility
• Integrity
• Impact
• Embrace the adventure
  
  

About Us

Northern Primrose Consulting provides top-level operations support so our clients can focus on growing and scaling their businesses. We provide affordable solutions to clients that aren’t ready for full-time support but recognize that they need to delegate their work in order to scale and grow.

Northern Primrose prides itself on the health of the organization and promotes inclusion and fairness for all. We practice wellness at work by promoting work/life balance, office safety, personal and professional growth, learning opportunities, celebrations, employee activities and strong leadership.

Powered by JazzHR

632fW8ZbFU