Senior Document Control Analyst

Vista Projects; Calgary; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Senior Document Control Analyst to join their dynamic team in Calgary. This role offers the opportunity to work on challenging industrial projects, ensuring the quality and accuracy of engineering documentation. You will play a critical role in coordinating project tasks, training junior team members, and maintaining effective communication with clients and vendors. The company fosters a collaborative environment that values innovation and transparency, making it an exciting place for professionals looking to make a significant impact in the engineering sector. Join a team that is dedicated to delivering excellence in every project!

Benefits

Flexible Work Schedules

Half-Day Fridays

Free Parking

Company-Sponsored Social Events

Team Sports

Competitive Compensation and Benefits

Informal Team Environment

Opportunities for Professional Development

Qualifications

• 5-10 years of Document Control experience in Engineering and Procurement.
• Strong knowledge of engineering terminology and documentation.

Responsibilities

• Coordinate project documentation and ensure quality checks are met.
• Liaise with vendors and manage documentation flow for various projects.

Skills

Attention to Detail

Communication Skills

Analytical Skills

Organizational Skills

Self-Starter

Education

High School Diploma

Post-secondary Education

University or College Diploma

Tools

MS Office

Excel

Adobe Acrobat DC

Bluebeam

Aconex

Job description

What Vista Does

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

Why We Do It

We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

Where We Work

The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. We are headquartered in Calgary and maintain a satellite office in Houston.

Main Duties & Competencies

The Senior Document Control Analyst reports to the Document Control Lead, also works closely with the project managers and engineers in a variety of projects. Key duties include:

• Coordinate distribution of project tasks from DC Inbox between Team members, when required.
• Make sure project, Vista DC and Client DC requirements and quality are observed by team - quality check, coach and train junior members of the DC Team, when required.
• Attend project discipline meetings and vendor PO kick-off meetings, when required.
• Generate, issue, and communicate on project documentation reports (MDR, VDR), when required.
• Interact with Client, engineering, and IT on the projects for observation of DC requirements.
• Participate in squad check of project and vendor documentation, when required.
• Edit and issue project Document Distribution Matrix and Engineering Squad Check Matrix.
• Liaise with vendors and manage the documentation flow between vendors, engineering, and Client for variety of projects.
• Provide initiative and input for DC process, quality, productivity improvements to the DC Lead.
• Receive, quality check, log, track and transmit engineering-generated and vendor documentation in an Electronic Data Management System (EDMS).
• Maintain and control files for all project documentation on the network drive.
• Handle, process, and distribute incoming communications from in-house disciplines and vendors to ensure the deadlines are met.
• Set-up, track and distribute multi-discipline squad checks for vendor and engineering documentation.
• Maintain document records in Client databases as per client-specific and project-specific requirements.
• When required, handle hard copy of documentation: scanning, printing, and destruction (lifting of heavy boxes is required sometimes).
• Complete document control project work to Clients’ and Company’s deadlines and processes.
• Perform other duties as requested.

Requirements

• High School Diploma, supplemented by related post-secondary education or experience. University or College Diploma is an advantage.
• 5-10 years of Document Control experience in an Engineering and Procurement Company, in Oil & Gas Company or Vendor. EPC background is preferred.
• Must possess superior attention to detail, strong work ethic and be a self-starter, who is proactive.
• Excellent written and verbal communication skills.
• Solid working knowledge of engineering terminology and the various types of engineering documents.
• Experience with both vendor and engineering documentation is required.
• Ability to work independently as well as within a team.
• Strong analytical and organizational skills are required, ability to multi-task working within variety of projects and project requirements is essential.
• Advanced computer skills, including experience with MS Office and Excel in particular, Adobe Acrobat DC / Professional and Bluebeam are required. Previous work with Aconex is considered an advantage.

Why People Like Working with Us

Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.

Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.

What We Offer

An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

Vista offers all employees:

• A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects.
• A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable.
• An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions.
• A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number.
• Competitive compensation and benefits, including a performance-linked variable pay program.
• Company-sponsored social events and team sports.
• Flexible work schedules, half-day Fridays and free parking.
• An organization that values and encourages diversity.

How to Apply

Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our Privacy Policy, and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.

Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.