executive assistant

LES 2 MONDES; Montreal; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading theatre company in Montreal is seeking an administrative coordinator to manage policies, prepare reports, and conduct research. The role involves working closely with executive committees and requires strong project coordination and business administration skills. Ideal candidates will have experience in telecommunications and an understanding of visual communication.

Qualifications

• Experience in telecommunications and project coordination is essential.
• Strong administrative skills required for preparing reports and coordinating activities.

Responsibilities

• Establish and coordinate administrative policies and procedures.
• Prepare reports and documents for executive committees.
• Conduct research and liaise with various stakeholders.

Skills

Project coordination

Business administration

Visual communication

Job description

Job Description

This position involves work in the fields of digital communication, media/multimedia, and humanities/humanistic studies.

Work Setting

• Urban area
• Associations and non-profit organizations
• General office
• Theatre company

Tasks

• Establish and coordinate administrative policies and procedures
• Prepare reports and documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions, and reports
• Prepare and coordinate the production and submission of summary briefs and reports
• Prepare agendas and arrange meetings for committees, boards, and others
• Conduct research
• Meet with individuals, interest groups, and others to discuss issues and recommend actions based on meetings
• Liaise with departmental, corporate officials, and other organizations
• Plan, organize, direct, control, and evaluate daily operations
• Arrange travel, itineraries, and reservations
• Prepare invoices, reports, memos, letters, financial statements, and administer contracts
• Type and proofread correspondence, forms, and other documents

Design Methods

• Visual communication

Area of Work Experience

• Telecommunications
• Project coordination
• Business administration/management
• Theatre or stage production

Additional Questions

• Are you currently legally able to work in Canada?
• Do you currently reside near the advertised location?