Office of the CEO - Executive Assistant

Science North; Greater Sudbury; On-site; CAD 47,000 - 55,000; Full time

Job summary

Science North is seeking an Executive Assistant for the CEO's office, providing high-level support and managing communications with stakeholders. The ideal candidate will possess strong organizational and communication skills, with a commitment to professionalism and discretion. This full-time, 14-month contract offers a salary starting at $47,300 per year, with benefits including free onsite parking and gym access.

Benefits

Employee Assistance Program

Free onsite parking

Gym access

Discounted admission to partner attractions

Qualifications

• Post-secondary education in a related field.
• Demonstrated experience in an administrative role.
• Fluency in French is an asset.

Responsibilities

• Manage complex schedules and coordinate high-priority meetings.
• Handle sensitive and confidential information.
• Provide exceptional customer service to stakeholders.

Skills

Communication

Interpersonal Skills

Organizational Skills

Discretion

Education

2-year college diploma

Tools

Microsoft Office 365

Job description

Posted Wednesday, September 18, 2024 at 4 : 00 AM | Expired Saturday, October 12, 2024 at 3 : 59 AM

Executive Assistant – Office of the CEO

Full-time 14-Month Contract - $47,300 / yr

Science North is seeking a highly organized and driven individual to take on the role of Executive Assistant – Office of the CEO. This pivotal position provides direct, high-level executive support to the CEO’s Office, including key interactions with the Board of Trustees and its Committees. The successful candidate will operate with a high degree of professionalism, confidentiality, and efficiency, playing a key role in ensuring the smooth operation of the CEO's office.

The ideal candidate will have exceptional communication skills, the ability to manage competing priorities, and the interpersonal acumen to support executive-level decision-making and stakeholder engagement. This role requires discretion, tact, and the capacity to function under pressure in a fast-paced, dynamic environment.

As the Executive Assistant – Office of the CEO you will :

• Serve as the primary point of contact between the CEO and internal / external stakeholders, ensuring effective communication and appropriate prioritization of tasks and meetings.
• Provide executive-level support by managing complex schedules, coordinating high-priority meetings, preparing agendas, and ensuring the CEO is well-prepared for all engagements.
• Handle sensitive and confidential information, exercising discretion and professionalism in all matters.
• Coordinate and facilitate all logistics for executive travel, including detailed itineraries, accommodations, and transportation arrangements.
• Oversee the preparation and distribution of Board of Trustee materials, meeting minutes, and governance documents, and manage key relationships with Board members and Committees.
• Lead the organization of high-profile events, including stakeholder and staff meetings, Board meetings, and key functions driven by the CEO's office.
• Anticipate the needs of the CEO, acting proactively to provide solutions and manage emerging priorities efficiently.
• Conduct research, compile data and maintain databases and master documents.
• Determine and establish office procedures, order office supplies, and maintain inventory.
• Provide exceptional customer service, with a hospitality mindset when receiving internal and external stakeholders to the Office of the CEO.

Qualifications :

• Post-secondary education (2-year college diploma minimum) in a related field
• Demonstrated experience in an administrative role
• Excellent computer skills with proficiency in Microsoft Office 365 software
• Ability to work independently and in a team environment
• Class G driver’s license with 3 year clean driving record (non-negotiable)
• Fluency in French is an asset
• Starting at $47,300 per year
• Employee Assistance Program
• Free onsite parking, gym access
• Free or discounted admission to partner attractions outside Sudbury, Science North facilities and program discounts

This is role is based out of our main facility at 100 Ramsey Lake Road, Sudbury and requires predominantly onsite work, Monday to Friday, with occasional need for evening and weekend work. Not suitable for remote work.

Apply online at http : / / sciencenorth.ca / careers . An early application represents your best opportunity for consideration. Science North is committed to an inclusive workplace and invites applications from all qualified individuals to join our diverse team. Accommodations are available upon request in all aspects of Science North’s selection process. We thank all interested candidates; only those selected for interviews will be contacted.

Science North is grateful to work with First Nations across Northern Ontario and we give thanks to the Indigenous Peoples who have cared for this land since time immemorial. We pay respect to their traditions, ways of knowing, and acknowledge their many contributions to innovations in Science, Technology, Engineering, and Mathematics, past and present. We also recognize the Métis Nation of Ontario for their historic and ongoing contributions. Science North commits to deepening engagement, relationships and partnerships in order to advance truth and reconciliation, honour and reflect Indigenous ways of knowing, grow economic opportunities, and collaborate with Indigenous peoples as partners in order to inspire all people to be engaged with science in the world around them.

Science North is a registered charity and is an agency of the Government of Ontario

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