Housing Assistant

InsideHigherEd; Ontario; On-site; CAD 59,000 - 76,000; Full time

Job summary

A leading university is seeking a Housing Assistant to enhance student life in the residence. The role involves customer service, communication with staff and contractors, and managing various administrative tasks. Ideal candidates will have a College Diploma and experience in a customer service environment.

Qualifications

• Minimum two years administrative experience in a customer service role.
• Must be proficient in MS Word and Excel.
• Strong written and verbal communication skills.

Responsibilities

• Provide front-line customer service in the residence.
• Coordinate appliance deliveries and maintain residence database.
• Handle work orders and communicate with various departments.

Skills

Communication

Customer Service

Organization

Multitasking

Education

College Diploma

Tools

MS Word

Excel

Job description

Faculty / Division : Operations and Real Estate Partnerships

Department : UNIVERSITY FAMILY HOUSING - CS

Campus : St. George (Downtown Toronto)

Position Number : 00034538

Description : About us :

University Family Housing is comprised of two 21 story residential towers and a unique stock of 83-century homes. The department provides housing to student families, faculty families and long-term residentialtenancies in two neighbourhoods on the St. George Campus to over 3000 adults and children, and provides on-site property management services, as well as educational and recreational programming for tenant families.

Your opportunity :

Under the direction of the Housing Administrator, the Housing Assistant is responsible for assisting the Administrator in maintaining a positive quality of student life in the Charles Street Student Family Residence. The primary responsibilities are to provide front-line customer service and to facilitate an open and easy flow of communication between all staff and contractors working at the residence. Other responsibilities include : entering, completing and monitoring electronic work order submissions, coordinating appliance deliveries; booking elevators and meeting rooms; issuing laundry cards; storage and bicycle lockers; parking spaces for tenants and external parkers; reviewing contractor work schedules; closes tenant files; drafts various tenant letters; the collection and recording of rental payments, residence database maintenance; handling work orders; key control; mail distribution; answering routine residence queries and ordering office supplies.

The Housing Assistant communicates with various departments and service providers on campus, such as Admissions & Eligibility, Campus Safety, Facilities & Services and Spaces & Experiences. The Assistant is responsible for appraising the Housing Administrator, Manager,Admissions & Housing Services and / or Director of any residence issues that may become a problem, as well as deals with day-to-day issues as part of the overall function of the position. The Assistant acts as Housing Administrator in their absence.

Your responsibilities will include :

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Checking residence database to confirm resident identification
• Applying established standards to control the distribution of access to designated University spaces
• Performing routine building checks
• Liaising with facilities or caretaking staff to facilitate resolution of building issues
• Ordering supplies within established limits

Essential Qualifications :

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years administrative experience in a customer servicerole, preferably in a residence environment. Experience in a customer service role is necessary.
• Must be proficient in MS Word and Excel.
• Must have strong written and verbal communication skills as well as excellent customer service skills.
• Must be tactful, professional and objective in dealing with residents.
• Good judgment, discretion and a pleasant and helpful attitude are essential.
• Must be organized with strong ability to multitask
• Must possess the ability to work independently as well as in a team setting.
• Must display a willingness to take initiative in solving routine problems.

Assets (Nonessential) :

• Working knowledge of StarRez would be a strong asset.

To be successful in this role you will be :

• Multi-tasker
• Possess a positive attitude
• Team player

Closing Date : 05 / 20 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Ancillary Operations

Schedule : Full-Time

USW Pay Band 07 $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Facilities / Ancilliary Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [emailprotected] .