Executive Assistant

Fidelity Canada; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide essential administrative support to the Portfolio Management and Investment Operations teams. This hybrid role combines remote and in-office work, allowing you to manage calendars, arrange travel, and coordinate meetings. The ideal candidate will have over five years of experience supporting senior management, particularly in the financial services sector, and possess excellent skills in the MS Office Suite. This is a fantastic opportunity to join a company that values professionalism and fosters a diverse workplace environment.

Qualifications

• 5+ years of experience in an administrative role with senior management.
• Strong professionalism and ability to maintain relationships.

Responsibilities

• Manage calendars and schedule meetings for senior management.
• Prepare and revise documents for meetings and events.

Skills

MS Office Suite

Time Management

Organizational Skills

Written Communication

Verbal Communication

Education

Post-secondary education

Tools

Excel

Outlook

PowerPoint

Word

Job description

Job Description

Reporting to VP, Investment Operations and Capital Markets, as an Executive Assistant, you will be providing coordination and administrative support to the Portfolio Management and Investment Operations teams. You will be interacting with all levels of the organization internally and externally to support the day-to-day operations of the Portfolio Management and Investment Operations teams by acting as the first point of contact for all administrative needs, requests and inquiries.

This is a hybrid role with a mix of remote and in-office working.

Current work authorization for Canada is required for all openings.

What You Will Do

• Manage calendars, schedule meetings, and respond to email/telephone requests on behalf of various members of the Portfolio Management and Investment Operations teams
• Make travel arrangements and prepare monthly Travel and Expense reports
• Plan and coordinate onsite and offsite meetings, special functions and events
• Prepare and revise Word, Excel, PowerPoint and other documents including presentations for meetings
• Provide general administrative duties such as filing, photocopying, faxing and distributing mail
• Process requisitions for office and equipment supplies and manage payment of the corresponding invoices
• Maintain and update databases and records (e.g. vacation planner, attendance records, organizational charts, floor plans and MAC's [Move, Add, Change])

We are in search of a candidate with the following:

• Completion of post-secondary education
• 5+ years of experience in an administrative role working with senior management, preferably in the financial services industry

The Expertise You Bring

• You have excellent computer literacy in the MS Office Suite (Excel, Outlook, PowerPoint, and Word)
• You have a strong sense of professionalism and diplomacy and have demonstrated the ability to establish and maintain relationships with internal and external business partners
• You have demonstrated strength in time management and organizational skills with the ability to multi-task in a dynamic work environment
• You pay close attention to detail and accuracy
• You have strong written and verbal communication skills which translate into positive relationships with colleagues and partners across and outside the organization

To be considered for this role, you must be eligible to work in Canada.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at [e-mail].

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.