Office Management Support (Temp)

ClearCourse; Manchester; On-site; CAD 25,000 - 35,000; Part time

Job summary

A growing organization is seeking a part-time Office Manager for a temporary role. This position involves various responsibilities such as managing office equipment, health and safety, and coordinating with maintenance. It's an excellent opportunity for organized individuals to contribute to the team.

Responsibilities

• Check the Paxton system weekly for door anomalies.
• Conduct weekly office equipment checks.
• Manage Health & Safety within the office.

Job description

Office Manager (Temporary)

Part-time (15 hours per week, 3 days per week)

Office based

ClearCourse is looking for a part-time Office Manager to join us for around 3 months. As a growing organisation with many moving parts, this is a great opportunity for a focused and organized person to gain exposure and contribute to the team, while staying enthusiastic about the challenges.

Main Duties

The main duties will include, but are not limited to:

• Check the Paxton system weekly for door anomalies and ensure it records door entries/exits; report issues to the Group Premises Manager.
• Conduct weekly office equipment checks, ensuring all keyboards, mice, docking stations are in place; report missing items to the Group Premises Manager.
• Create passes for new starters and deactivate passes for leavers.
• Create Asda orders for kitchen sundries.
• Update stock sheets, monitor stock levels, and send the sheet to the Group Premises Manager.
• Coordinate and conduct monthly audit checks with the cleaning company.
• Coordinate with maintenance company to ensure checks are being conducted and recorded.
• Manage Health & Safety within the office, reporting issues to the Group Premises Manager.

  Monthly Responsibilities

  • Create and send attendance reports to the Group Premises Manager.
  • Update maintenance reports and record attendance figures for monthly office updates.
  • Ensure audit check dates, invoices, and costs are entered into the maintenance tracker.
  • Perform Paxton system cleanse to verify staff records.

  Issues and Maintenance

  • Obtain quotes for approval by the Group Premises Manager.
  • Escalate staff issues to the Group Premises Manager as needed.

  We look forward to your application.