Compliance Specialist

Full Time Support Group Staff

Location: Atlantic, Ontario, or Manitoba (Remote or Hybrid)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. The Compliance Specialist will provide backup support to our Security Clearances team and additional ad-hoc duties as required.

A Day in the Life of a Compliance Specialist at Pinchin:

• Responds to all requests for Vendor onboarding and evaluates vendor submissions to ensure they meet Pinchin’s requirements.
• Enters vendor setups in the operating system (Vision) and ensures accuracy of details while keeping detailed records in an organized manner.
• Liaises with Accounts Payable during payment cycles.
• Follows guidelines and knows when to seek exception reviews from our risk team; corresponds with executive level employees regularly.
• Tracks WSIB and WCB for all vendors with each province’s online database and updates Vision for vendors out of compliance.
• Analyzes and verifies consistency, completeness, and accuracy of vendor and insurance data.

• Ensures all client requests are handled accurately and efficiently with acceptable turnaround times.
• Acts as the point of contact and compiles information to complete annual prequalification documentation for clients.
• Interacts with potential clients for information required to set clients up in SharePoint (Client Grove) and Vision.
• Reviews client-provided information against Pinchin’s established client engagement criteria.
• Maintains the ‘Client Grove’ (SharePoint client database).
• Proactively identifies opportunities to enhance, streamline, and automate the client engagement process.
• Liaises with Accounts Payable, Safety, IT, Security and other departments as needed to gather information needed to complete the client documents.
• Responds to client requests in a professional and timely manner.

• Understands RFP/Tender documents and prepares insurance certificates in accordance with the requirements requested for Pinchin clients. Liaises with our Insurance Broker for complex requests.
• Prepares WSIB and WCB Clearance Letters by request.

• Assists the Security Clearances Team with the maintenance of employee and organization security clearances and provides efficient support to ensure compliance with Company, Government, and Client security requirements.

What You Bring To The Pinchin Team

• Good understanding of Insurance and risk mitigation and/or strong problem-solving skills with the ability to learn and understand insurance.
• Demonstrates good judgement and critical thinking when investigating and solving problems.
• Works independently with acceptable supervision.
• Excellent interpersonal skills.
• Post-secondary education with a minimum of 5 years’ experience in administration is preferred.
• Working knowledge of the Office suite of products is required.
• Ability to obtain PWGSC Secret (Level II) Security Clearance.
• Ability to complete and maintain certification in the PSPC Controlled Goods Designated Official Certification Program.
• Confidentiality and professional manner.

What’s In It For You

We offer competitive salaries and great benefits, including mentoring and career development programs, community involvement opportunities, a flexible workplace, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates, and much more!

Please Note

Our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin, however, only those selected to continue will be contacted.

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build your skills and develop your career, we have the resources and subject matter experts to support your journey. We provide a dynamic and forward-thinking culture based on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

Working Together, Making Things Better