Project Manager (TFT 1.0 FTE)

The Royal Mental Health Centre

Ottawa

CAD 70,000 - 110,000

Job description

Duties:

Candidate must be knowledgeable and committed to understanding the Royalu2019s mission, vision, and values in order to comply with the policies/procedures surrounding the code of conduct, practice, health and safety, confidentiality/privacy, risk management, and quality improvement.
Develop, lead and manage the delivery of a fully electronic medical record project ensuring that the transition from Meditech does not have an adverse impact on patient care and quality.
Report regularly on project performance, risk management and financial control.
Create and deliver project work plans and revise as appropriate to meet changing needs and requirements.
Work closely with relevant stakeholders with effectiveness and efficiency to enable the EMR to be implemented on time and within budget. Work with the leadership to manage budgets at a project/module level.
Maintain a Project Risk and Issues Register.
Ensure that business as usual is maintained during the transition to new systems, and that any changes are effectively integrated into the procedures within clinical areas.
Communicate clearly, concisely and persuasively, verbally and in writing.
Deliver highly complex presentations to various Royal staff levels.
Work in collaboration with physicians and users to understand their needs and ensure digital products provide benefits for the organization, staff and patients.
Identify where existing clinical and administrative policies and working practices will need to change in order to maximize the benefit of these new digital systems and work collaboratively with staff in order to do this.
Embed Change Management methodology such as Prosci, in order to increase awareness, knowledge and sustainment.
Communicate effectively with staff at all levels, external service provider representatives, and peer organization representatives who have also agreed to be part of the same project and timelines.
Produce written material and budgetary reports including for benefits realization in conjunction with EMR Governance leads and support.
Monitor and manage budget and expenditure for their associated project and reporting progress to the Steering Committee.
Process and monitor vendor purchases and deliverables.
The post holder will need to develop and maintain their own knowledge of developments and legislation relevant to the service area and ensure that each function reflects current professional guidance and standards.
The post holder will take responsibility for his or her own professional development, identifying training and educational needs and agreeing ways of addressing these with the Site Lead, Director, Epic Implementation.
Work in a manner that complies with staff and patient/client safety practices, policies and procedures of the ROHCG.
Ensure a work environment that is conducive to the ROHCG Respectful Workplace Policy.
Other duties as assigned.

Qualifications:

Bacheloru2019s degree in Project Management, Healthcare Administration, Business Administration, or a related field.
Masteru2019s degree preferred.
Project Management Professional (PMP): Certification from the Project Management Institute (PMI) required.
Five (5) years proven experience in project management within a healthcare or hospital setting. This experience should include managing projects, leading teams, and handling project budgets and schedules.
Knowledge and experience in identifying, assessing, and mitigating project risks.
Knowledge of Ontario Health regulations, standards and practices an asset.
Solid organizational skills including attention to detail and multi-tasking skills.
Knowledge and experience of hospital or related clinical working practices and clinical systems, gained by working in healthcare organization(s).
Experience and knowledge of formal project management methodologies.
Confidence in providing advice and constructive challenges at senior level.
Considerable experience in stakeholder management and engagement.
Experience of dealing with complex/sensitive issues.
Ability to respond to shifting priorities, demands and timescales through analytical and problem-solving capabilities.
Able to articulate or document highly complicated clinical concepts in a way that is accessible to people from a non-clinical background.
Able to effectively prioritize and execute tasks in a high-pressure environment.
Have excellent time management and written and verbal communication skills.
Highly skilled with Microsoft 365 programs and suite, particularly Teams, PowerPoint, Excel and SharePoint.
Excellent organizational skills and ability to manage a large complex workload whilst delivering to tight deadlines.
English level A- is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingual (French/English) is considered an asset.