Coordinator, Finance (Accounts Payable)

Brookfield Asset Management; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Finance Coordinator, where you will play a vital role in overseeing the accounts payable function. This position offers a unique opportunity to contribute to financial planning and reporting while working in a dynamic team environment. You will lead the payment cycle, manage vendor relationships, and ensure accurate financial documentation. With a commitment to employee development and a culture that values collaboration, this role is perfect for those looking to grow their careers in finance. Be part of a team that prioritizes a positive work environment and inclusivity, making a real impact in the corporate world.

Qualifications

• 2-3 years of Accounts Payable experience in large organizations.
• Proficient in Microsoft Excel with data analytical skills.

Responsibilities

• Oversee accounts payable for North American corporate operations.
• Manage vendor payments and maintain the AP subledger.

Skills

Accounts Payable Management

Data Analysis

Communication Skills

Organizational Skills

Tools

Microsoft Dynamics

Microsoft Excel

Microsoft Word

Legal Tracker

Job description

Location

Brookfield Place - 181 Bay Street

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

The Finance Coordinator will be part of Brookfield’s Corporate team and will report into the VP, Finance. Located in our head office in Downtown Toronto, the Finance Coordinator role will oversee the accounts payable function for our North American corporate operations, impacting directly into our financial planning and period end financial reporting results.

Responsibilities:

1. Lead and own the recurring weekly payment cycle, which is to:

• Complete the process of setting up any new vendors including call back procedures;
• Prepare the expense account coding by analyzing invoices received from vendors and seeking corrections or clarifications from vendors if required;
• Analyze invoices for impact to multiple legal entities and requiring cost allocation;
• Obtaining approvals from appropriate business departments for invoices;
• Review the account coding submitted by other business groups for payment for accuracy and legitimacy;
• Coordinate domestic and international payments to vendors in the forms of EFT, ACH, manual wires or cheques in collaboration with the Treasury department;
• Enter the expensing and payment of vendor invoices into Microsoft Dynamics;

Maintain the AP subledger and vendor database in Microsoft Dynamics;

Perform quarter-end subledger reconciliation to ensure accuracy and completeness;

Validate and process legal invoices using Legal Tracker to ensure accuracy and compliance with company policies;

Coordinate and facilitate the setup of new matters, ensuring proper documentation;

Respond to the AP inquiries from other Brookfield business groups and departments;

Liaise with external vendors on aged items, queries and overdue payments;

Complete cheque deposit and securities transactions physically at our banking institution;

Manage AP projects including annual IRS Form 1099 filing and quarterly state sales tax filings;

Prepare expenditure analyses as needed for management decision-making purposes.

Qualifications and Requirements:

• Two to three (2-3) years of Accounts Payable experience, preferably at large organizations with multiple cost centers or legal entities
• Proficient at Microsoft Excel and Word; including creating and using data analytical formulas
• Excellent verbal and written communication skills
• Highly organized and able to work in a dynamic, complex and fast-paced environment, as well as adapt quickly to manage changing priorities and deadlines
• Experience in Microsoft Dynamics is an asset

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.