Administrative Assistant

Answer Precision Technologies; Kitchener; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in automation is seeking an Administrative Assistant to support their accounting and purchasing teams. This role is pivotal as the first point of contact, requiring exceptional communication skills and attention to detail. You will manage various administrative functions, from greeting visitors to maintaining filing systems and assisting with company events. If you thrive in a fast-paced environment and are looking for a role that values precision and professionalism, this is an exciting opportunity to contribute to a growing company committed to innovation and quality.

Qualifications

• 3+ years of administrative support experience in a busy office environment.
• Intermediate MS Office skills and computerized bookkeeping experience.

Responsibilities

• Greet visitors and answer incoming phone calls.
• Provide administrative support for accounting and purchasing departments.
• Maintain filing systems and assist with clerical work.

Skills

Interpersonal Skills

Problem Solving

Math Skills

Time Management

Attention to Detail

Tools

Sage 50

MS Office

Job description

About the Company - Answer Precision Technologies (APT) is a rapidly growing automation and equipment manufacturer in Kitchener. We specialize in designing and developing state-of-the-art Assembly Automation Systems, Precision Checking Fixtures, and Mould Tooling. Our commitment to innovation, quality, and precision is at the core of everything we do!

About the Role - The Administrative Assistant provides support to the accounting and purchasing team members. They are the first point of contact for the company and therefore must handle all their interactions with tack, sensitivity, diplomacy and professionalism. The Administrative Assistant will also handle general administrative functions like maintaining SOP’s, answering phones, filing, greeting visitors, responding to emails etc. This position requires attention to detail and excellent communication skills, both verbally and written.

Responsibilities -

• Greet and welcome visitors
• Answer and direct incoming phone calls
• Arrange and prepare travel documents
• Respond to emails, phone calls, inquiries and requests from both external/internal parties
• Assist the shipping and receiving department, valid licence is required for the occasional pick-up/delivery
• Provide administrative support for the Social Committee, company events and announcements
• Assist with mail collection, filing and other clerical work
• Maintain manual and electronic filing systems
• Provide accounting support to the accounting & purchasing department
• Maintain SOP’s, policies and procedures for all accounting and front office functions
• Other duties as assigned

Qualifications -

• Experience: 3+ years of administrative support in a busy office
• Computerized bookkeeping experience with Sage 50 is an asset
• MS Office: Intermediate level in MS Office

Required Skills -

• Interpersonal Skills - Excellent English communication skills, both verbal & written
• Problem Solving - Ability to identify and address issues efficiently
• Math Skills - Proficiency in mathematical calculations
• Endurance - Sitting for long periods of time
• Time Management - Effective allocation of time to prioritize tasks, fast paced environment
• Flexibility, Dependability, and Attention to Detail - Ability to adapt to changing priorities while maintaining reliability and precision in workmanship

Equal Opportunity Statement - In compliance with the Accessibility for Ontarians with Disabilities (AODA) Answer Precision welcomes and encourages applications from people with disabilities to apply. We will make the necessary accommodations for applicants with disabilities to support all aspects of the recruitment process under AODA. Answer Precision Technologies is an Equal Opportunities Employer. We are committed to equal employment opportunities regardless of - age, sexual orientation, gender, religion, nationality, ethnic origin, disability, skin colour, relationship status or parental status. We base all our employment decisions on merit, job requirements and business needs.