Administrative Coordinator - Line Maintenance

Jazz Aviation; Eastern Ontario; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an organized and proactive administrative support professional to assist the Director of Line Maintenance. This role is vital for coordinating maintenance activities and ensuring smooth operations within the team. You will be responsible for managing schedules, facilitating meetings, and providing essential support to various administrative functions. If you thrive in a dynamic environment and possess strong interpersonal and organizational skills, this is an exciting opportunity to contribute to a vital sector of the aviation industry.

Qualifications

• Minimum 3 years experience in a related field required.
• Strong knowledge of Microsoft Office platforms essential.

Responsibilities

• Manage calendar for Director and support team activities.
• Schedule meetings, arrange travel, and assist with reports.

Skills

Interpersonal skills

Time management

Organizational skills

Education

High school diploma

Post-secondary degree/diploma in a related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Basic Purpose of Position:

To provide administrative support to the Director, and team, Line Maintenance while consistently ensuring a high level of confidentiality. The most important part of the job is to coordinate and participate in line maintenance related activities as required, to ensure a high level of knowledge.

Key Responsibilities:

• Maintain, update, and manage calendar for Director, Line Maintenance.
• Provide support to the Administrative Coordinator, Line and Labour Relations, as well as support Administrative Assistants, Line Maintenance and Jazz Technical Services (JTS).
• Schedule meetings, book rooms, and take minutes for select meetings.
• Arrange hotel bookings, travel, and car rentals when required.
• Assist with assignments, presentations, and reports when needed.
• Update Kronos (time & attendance) exceptions for ATS and Management group, as well as assist with Toronto (YYZ) union payroll.
• Create vacation schedules for select managers and supervisors.
• Assist in managing parking and visitors’ badges for visitors at YYZ Offices.
• Fire warden for Airways Centre building, which includes training and participation in test fire drills.
• ATS Occupational Safety & Health (OSH) representative at the local level in YYZ. Attend monthly meetings, take minutes, update the matrix and correspond with team members.
• Monitor and manage Uniform Inbox and follow through on queries, requests and reports.
• Assist, attend and participate in Maintenance and corporate Jazz events.
• Posting Maintenance Memos on JazzNet when requested by departments and review and update procedures and assisting with training.
• Create and update banners on the Maintenance and Engineering page.
• Order and monitor supplies.
• Other related duties as assigned.
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.

Qualifications:

• A high school diploma is required.
• A post-secondary degree/diploma in a related field is preferred.
• A minimum of 3 years of previous experience in a related field is required.
• Interpersonal skills.
• Time management and organizational skills.
• Strong knowledge in Microsoft Office platforms (Excel, Word, PowerPoint).