Medical Staff Registration Administrator

Winnipeg Regional Health Authority; Winnipeg; Remote; CAD 55,000 - 70,000; Full time

Job summary

A leading healthcare organization in Winnipeg seeks a Medical Staff Registration Administrator to assist with onboarding and administrative activities. The role requires strong organizational, communication, and analytical skills, with a focus on supporting medical staff in a sensitive environment. This position offers a unique opportunity to contribute to healthcare services across Manitoba.

Qualifications

• Five years of administrative experience required.
• Experience in healthcare administration required.
• Typing speed of 65 wpm required.

Responsibilities

• Assist with medical staff onboarding and documentation.
• Support medical staff bylaws and information management.
• Interact with medical staff in sensitive situations.

Skills

Communication

Organization

Interpersonal Skills

Analytical Skills

Critical Thinking

Education

High School Education

Post-Secondary Program in Business Administration

Human Resource Certificate

Healthcare Management Certificate

Tools

Microsoft Office

DocuSign

Monster

Word Press

Job description

Requisition ID: 381022

Position Number: 20060828

Posting End Date: May 22, 2025

City: Winnipeg

Employer: Shared Health

Site: Shared Health -1502 - 155 Carlton Street

Department / Unit: Provincial Medical Administration Office

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date - End Date: 06/02/2025 - 05/01/2026

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Remote

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

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Position Overview

The Medical Staff Registration Administrator assists with administrative activities related to medical staff onboarding, medical staff bylaw support; and information management related to medical staff documentation. As a member of the Provincial Medical Administration Office and under the general direction of the Provincial Medical Staff Immigration and Onboarding Specialist, the incumbent will work closely with a variety of entities to support the onboarding of physician assistants/clinical assistants to Shared Health/Winnipeg Regional Health Authority Programs. Under the direction of the Executive Director and Manager of the Provincial Medical Administration Office, the incumbent will also assist with administrative activities related to supporting medical staff bylaws and information management.

Experience

• Five years directly related experience in progressively responsible administrative roles required.
• Previous experience in healthcare administration required.
• Experience with the development, maintenance and ongoing report generation from spreadsheets and databases required.
• Requires experience interacting with medical staff in highly-sensitive situations.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Completion of a relevant post-secondary program in business administration or related discipline, or an equivalent combination of education and experience, required.
• Human Resource certificate and/or Healthcare Management certificate preferred.
• Formal training in applied office skills is required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Knowledge of Medical Staff credentialing and CPSM licensure requirements required.
• Typing speed 65 wpm.
• Proficiency with computerized systems (Microsoft Office -Word, Excel, Access, and PowerPoint, email and computerized calendars) required.
• Experience with Monster, Word Press and DocuSign considered an asset.
• Ability to track issues, manage follow up, and provide summary reports when requested.
• Requires astute judgment and human relations skills, the ability to think critically and to interface and communicate in an articulate manner with medical staff, administrators, legal counsel and hospital personnel.
• Exceptional written/oral communication and time management skills.
• Excellent analytical, interpersonal and organizational skills.
• Must possess a high-level of accuracy and attention to detail.
• Ability to work independently, and carry out assigned tasks interacting with all levels within a team-based organization.
• Ability to organize workload and resources to meet deadlines and contractual requirements.
• High-degree of integrity, dependability, honesty, tact, ethical standards and ability to work with confidential matters.
• Working knowledge of current healthcare provider issues and payment methodologies a definite asset.

Physical Requirements

• Typical day involves working at a computer and in frequent meetings.
• Lifting and carrying of up to 25 lbs.
• Must be able to handle multiple priorities and competing demands. Frequent interruptions.
• Must have a valid Manitoba driver’s license and use of a personal motor vehicle for regular travel within the province.

This term position may end earlier as outlined in your employee handbook.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should selectthe "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.