Payroll and Benefits Administrator

The Penticton and District Society for Community Living

PDSCL Job Title: Payroll and Benefit Administrator

Job Family: Administration and Finance
Job Classification: Administrative Assistant
Employment: Permanent Full Time, Health and Welfare Benefits, MPP, Vacation and Bank time included.
Wage Rate: $28.49 to $31.61 per hour
Reports To: Finance Manager

Job Summary

Reporting to the Finance Manager, this role produces financial data, analyzes financial information, and prepares bi-weekly payrolls. Responsibilities include performing bookkeeping duties such as coding, recording, posting, and processing daily transactions, as well as managing accounts receivable and accounts payable. The role also involves maintaining and processing the registration, updates, and termination of Employee Benefits, and producing benefits reports while updating both accounting and benefit records.

Key Duties and Responsibilities

Payroll

1. Processes bi-weekly payroll for all employees and service recipients.
2. Ensures that all payroll changes are made accurately and in time for affected pay periods.
3. Ensures accurate processing of sick pay and vacations.
4. Reviews and reconciles bi-weekly payroll for accuracy and completeness.
5. Stays current on payroll regulations, standards, and work methods.
6. Compiles all necessary backups and generates reporting as required.
7. Prepares year-end reports, including reconciling T-4s and transmitting files to the Canada Revenue Agency.
8. Codes source documents such as invoices and receipts to the appropriate credit card reconciliation, pre-payment journals, balance sheet account reconciliation, and payroll journals.
9. Responds to inquiries and requests regarding payroll, resolving errors and discrepancies in accordance with established procedures.
10. Assists the accountant or financial manager in the preparation of audits and the production of financial statements, various accounting summaries and reports, and compiling statistics.
11. Files documents such as invoices, cheque requisitions, and bills; maintains the filing system in accordance with established guidelines.
12. Inputs data from source documents into computerized accounting systems or spreadsheets.
13. Processes family care payments and rent rolls in a computerized environment.
14. Performs other related duties as required.

Benefits

1. Prepares and processes benefit registration for all applicable employees.
2. Creates a Benefits package and sends it out to employees through inter-office mail.
3. Verifies and maintains accurate benefit enrollments and terminations, ensuring these changes are logged in both the system and the employee’s file.
4. Ensures that changes like a leave of absence, wage increases, and terminations are updated on the benefits platform for employees in a timely manner for cut-off periods.
5. Maintains, reviews, and reconciles monthly and bi-weekly benefit reports for accuracy and completeness.
6. Performs other duties as required.

Education

Grade 12, plus related post-secondary courses in secretarial training or office procedures.

Training & Experience

• Two (2) years recent related experience
• Or an equivalent combination of education, training, and experience

Other Job Requirements:

• Satisfactory Criminal Records search.
• Valid CPR/First Aid certificate.
• Class 5 Drivers License.
• Keen attention to detail and time management skills.
• Skills in Microsoft Excel.
• Ability to work cooperatively and effectively with or without supervision.
• Ability to adhere to the Code of Ethics.
• Good communication, data collection, observation, and reporting skills.
• Skills in training, planning, and organizing.
• Solid philosophical belief in community inclusion.
• Knowledge of fire safety and fire equipment.