Executive Assistant

Recruitment Partners; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support the CEO in a fast-paced environment. This role demands a proactive individual who can manage schedules, prioritize tasks, and drive project progress. The successful candidate will be adept at crafting executive communications and presentations while handling sensitive matters with discretion. This position offers an exciting opportunity to enhance operational efficiency and contribute to the growth of the organization. If you thrive in high-energy settings and possess strong organizational skills, this role is perfect for you.

Qualifications

• Proficient with Microsoft Office Suite and CRM tools.
• Strong organizational skills and experience in administrative roles.

Responsibilities

• Manage CEO's schedule and ensure priorities are met.
• Craft executive communications and design presentations.

Skills

Organizational Skills

Clerical Skills

Problem-Solving Skills

Customer Service Experience

Attention to Detail

Initiative

Tools

Microsoft Office Suite

HubSpot CRM

Asana

Google Suite

QuickBooks

DocuSign

Canva

Dropbox

Job description

Our client is searching for an Executive Assistant to join their team. This role will be responsible for taking direction, anticipating needs and executing tasks at the highest level. A successful candidate will be a relentless executor, a short thinker, and a confident operator who thrives in a high-energy, high-growth environment.

Your success will be defined by your ability to:

• Keep the CEO on track, schedule meetings, and ensure top priorities never slip
• Own projects, drive progress, and ensure deliverables happen with no loose ends
• Stand in for the CEO when needed, ask smart questions, take decisive notes, and follow up effectively
• Craft executive emails, reports, investor updates and team directives that align with the CEO’s voice
• Design high-quality Canva, PowerPoint, and Google Slide presentations for pitches, desks and reports
• Assist with campaigns, CRM, and digital brand building for the CEO and other companies in the portfolio
• Handle sensitive business, financial, and strategy-related matters with absolute trust
• Create structure from chaos, automate tasks, and enhance operational efficiency
• Leverage tools like HubSpot CRM, Asana, Microsoft 365, Dropbox, and AI platforms, or learn quickly

Your strengths include:

• Proficient with Microsoft Office Suite, including PowerPoint and Outlook Calendar
• Strong organizational and clerical skills
• Experience in administrative roles and customer service
• Familiarity with QuickBooks and bookkeeping practices
• Capable of data entry, filing, and proofreading
• Knowledge of Google Suite and DocuSign for document management
• Strong problem-solving skills with an attention to detail
• Shows initiative, with the ability to pivot and prioritize different projects

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Tania Christensen.