2500001518 - Administrative Assistant

Lakeridge Health; Oshawa; On-site; Full time

Job summary

Lakeridge Health is seeking an Administrative Assistant for the Occupational Health department. This role involves supporting day-to-day operations, managing inquiries, and assisting with health management processes. Ideal candidates will have relevant experience and strong organizational skills.

Qualifications

• Several years working experience in a health care setting.
• Advanced computer skills with applicable software applications.

Responsibilities

• Provide overall administrative support for day to day office operations.
• Act as a primary initial contact for general inquiries.
• Assist with Abilities Case Management Process.

Skills

Communication

Organization

Judgment

Attention to Detail

Education

Office Administration Diploma

Degree in Human Resources

Tools

Microsoft Office

Excel

Access

Job description

Administrative Assistant

Department: Occupational Health

Program: Human Resources

Status: Temporary Full Time (12 months)

8 Hour Shifts, days Schedule (Subject to Change)

Location: Oshawa

Wage Schedule: $28.12 - $38.24 per hour

File Number: 2500001518

Reporting to the Manager, Occupational Health and Abilities, this role supports the effective functioning of the Occupational Health, Abilities and Wellness team and its processes and programs, including Occupational Health, Abilities Management, and Wellness.

Duties And Responsibilities

• Provide overall administrative support for day to day office operations and for the OH&W Managers
• Act as a primary initial contact for general inquiries (in person and phone)
• Prepares meeting agendas and takes accurate meeting minutes
• Answer and screen telephone calls and follow up as necessary
• Monitor inventory and order supplies for the team; in collaboration with the nursing team, organize, track and maintain clinic supplies
• Prepare documents and packages for meetings, presentations, and education sessions
• Process confidential documents/information including attendance reports.
• Document and fulfil requests for medical file information in accordance with policy and procedures
• Assist with ensuring the accuracy, completeness and integrity of the employee medical file
• Assist team with Employee Health Medical appointment preparation and related documentation
• Prepare requisitions, process invoices
• Assist with booking and arranging Independent Medical Evaluations (IMEs), Functional Abilities Evaluations (FAEs) and Physical Demands Analyses (PDAs) at the direction of the Director, Manager or Abilities Case Management Specialist
• Assist with Abilities Case Management Process including processing initial short term disability and WSIB claims.
• Completes biweekly Payroll Sick Leave Audit
• Act as the main resource for the development and maintenance of OHSW information on the Wave
• Act as preceptor (if applicable) to student placement participants
• Other duties as assigned
  
  

Qualifications

• Office Administration Diploma or equivalent combination of education and experience; degree in Human Resources, Health & Safety, or related discipline an asset
• Several years working experience, preferably in a health care setting; experience in Occupational Health, Safety, Abilities Management or Wellness an asset
• Experience in a disability management environment
• Advanced computer skills with applicable software applications (Microsoft Office, Excel, Project, Outlook, PowerPoint, Word and Access); knowledge of Meditech and Parklane an asset
• Strong and effective verbal and written communication and interpersonal skills;
• Effective organization and planning skills;
• Proven ability to assess inquiries and problems and to exercise good judgement in making the appropriate referrals and facilitate de-escalation and conflict resolution
• Demonstrated ability to work productively and independently with frequent interruptions;
• Demonstrated success in effectively prioritizing work assignments;
• Proven ability to manage multiple tasks simultaneously and be a self-starter;
• Attention to detail and accuracy
• Familiarity with pertinent legislation, union collective agreements, HOODIP plans, and corporate/departmental policies and procedures an asset
• Must have satisfactory performance record;
• Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
• Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-services in this area;
  
  

Conditions Of Employment

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.