Receptionist/Administrative Assistant

KGS Group; Northwestern Ontario; On-site; CAD 40,000 - 60,000; Full time

Job summary

An innovative engineering consulting firm is looking for a Receptionist/Administrative Assistant to join their Thunder Bay office. In this dynamic role, you will manage the front desk, greet clients, and provide essential administrative support to the leadership team. Your organizational and communication skills will be key as you handle various tasks, from preparing reports to coordinating travel arrangements. This employee-owned company values its people and offers a competitive compensation package along with comprehensive benefits. Join a team that prioritizes professional growth and well-being while working on exciting projects across North America.

Benefits

Competitive Compensation Package

Comprehensive Benefits

Paid Sick Time

Professional Development Opportunities

Free Parking

Qualifications

• Experience in a fast-paced administrative role preferred.
• Excellent organizational and communication skills required.

Responsibilities

• Manage front desk and greet clients courteously.
• Provide administrative support for reports and proposals.
• Coordinate travel arrangements and event planning.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Technologically Savvy

Education

High School Diploma

Experience in Administrative Role

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Microsoft Outlook

Visio

Job description

KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office.

*Note: This is an 18-month term position with potential for extension.

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S., and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role

The Receptionist/Administrative Assistant will be responsible for managing the front desk, answering incoming calls, greeting clients or visitors in an efficient and courteous manner, general office support and assisting in other administration jobs as required.

Your Key Responsibilities

• Receive calls
• Greet clients in a respectful and courteous manner
• Receive and send out courier packages
• Provide administrative support services to leadership team and other employees
• Provide administrative support for the development and submission of time sensitive documents including reports, proposals, letters, memos, and presentations
• Work with MS Word, Excel, Adobe Acrobat, Visio, and Outlook on a regular basis to assist with the preparation of reports and proposals
• Event plan for conferences, training activities, and special events
• Coordinate travel arrangements
• Print proposals and reports in accordance with client requests

About You

To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:

• Previous experience in an administrative role in a fast-paced environment is preferred
• Excellent organizational, interpersonal, and communication skills
• Ability to meet deadlines and adapt to changing priorities
• Technologically savvy with the ability to learn new systems quickly
• Proficient in Microsoft Office applications and Adobe Acrobat

What we offer?

• Competitive compensation package
• Comprehensive benefits starting from your first day
• Paid sick time to prioritize your well-being
• Professional development and mentorship opportunities
• Convenient free parking

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.