Youth and Family Services Administrative Assistant

Haisla Nation; British Columbia; On-site; CAD 40,000 - 55,000; Full time

Job summary

The Haisla Nation Council is seeking a Youth and Family Services Administrative Assistant to support the Director of Child and Family Services. This key operational role involves administrative tasks, project management, and maintaining confidentiality. Candidates should have a diploma in Office Administration and experience working with Aboriginal communities.

Qualifications

• Two or more years of executive support experience.
• Experience in organizing meetings and travel.
• Direct working experience with First Nations.

Responsibilities

• Provides administrative support to the Director of Child and Family Services.
• Plans, organizes and coordinates administrative functions.
• Manages complex and highly confidential information.

Skills

Excellent people management and facilitation skills

Excellent writing, research and computer skills

Applied experience in financial management

Education

College Diploma or certificate in Office Administration

Job description

Youth and Family Services Administrative Assistant

Haisla Nation Council has an immediate opening for :

Position Title : Youth and Family Services Administrative Assistant

Reports to : Director of Child and Family Services

Job Overview

The Assistant represents a key operational role within the Haisla Nation Council and supports the Director of Child and Family Services with administration, scheduling, correspondence, and meetings. This role takes responsibility and ownership of project management, confidentiality, and essential documents and files.

Duties & Responsibilities

• Provides administrative support to the Director of Child and Family Services
• Planning, organizing and coordinating administrative functions;
• Planning, coordinating and implementing quality management initiatives;
• Scheduling meetings and conference calls;
• Preparing correspondence and departmental forms;
• Maintaining filing system;
• Act as the liaison for staff and community members regarding the day to day tasks and events;
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings;
• Maintain calendar for Director of Child and Family Services, schedules and meetings as needed;
• Manage complex and highly confidential information;
• Other duties as directed by Director of Child and Family Services

Skills & Qualifications

• College Diploma or certificate in Office Administration;
• Two or more years of executive support;
• BC Driver's License and own vehicle is an asset;
• Experience in organizing meetings and travel;
• Experience in working with Aboriginal communities is an asset;
• Excellent people management and facilitation skills;
• Direct working experience with First Nations;
• Excellent writing, research and computer skills, including proposal writing;
• Applied experience in financial management, including contracts and budgets;
• Knowledge of Indian and Northern Affairs Canada policies and procedures, Human Rights legislation, and Labor Canada regulations.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.