Proposal Manager, Infrastructure | Civil Contractor | Vancouver – Outpost Recruitment

Outpost Recruitment; Old Toronto; On-site; CAD 130,000 - 150,000; Full time

Job summary

Join a dynamic team as a Proposal Manager in a leading civil infrastructure firm, where your expertise will drive the success of major projects. In this full-time role, you'll manage the entire proposal process, ensuring high-quality submissions that meet client expectations. Your strong writing and project management skills will be essential as you collaborate with various stakeholders, oversee proposal development, and maintain long-term client relationships. This is a fantastic opportunity to leverage your skills in a supportive environment that values innovation and excellence in the construction industry.

Qualifications

• Minimum of 5 years of proposal development experience in infrastructure projects.
• Bachelor's degree or diploma in relevant fields or equivalent experience.

Responsibilities

• Manage technical and commercial proposal preparation for RFEOI, RFQ, and RFP responses.
• Collaborate with stakeholders to ensure proposal quality and timely submission.

Skills

Writing and Editing Skills

Project Management Skills

Microsoft Office Suite

Adobe Suite

Organizational Skills

Technical Background in Civil Engineering

Cloud-based Technology

People Skills

Education

Bachelor’s Degree or Diploma in Communications, Marketing, Business, or Engineering

Tools

Microsoft Office

Adobe

Visio

PowerPoint

Job description

Our Client, a large civil infrastructure Contractor is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC and Toronto, ON. Salary range $130,000 - $150,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

Key Responsibilities of Proposal Manager:

• Responsible for the complete management of technical and commercial proposal preparation and satisfying all requirements of RFEOI, RFQ and RFP responses, including large and complex pursuit packages
• Apply your knowledge and expertise to ensure that information flow is efficient, professional and timely, and all client facing materials are of the highest quality
• Proposal Manager will work closely with internal and external stakeholders to oversee, coordinate and prepare the development of these proposals to secure new work
• Write, edit and proofread proposal content and other written communications
• Manage the proposal process from receipt of the EOI/RFQ/RFP to submission
• Delegate resources, establish deadlines, and track progress
• Submit, receive and distribute proposal information, RFI’s and addenda
• Act as point of contact between the company, our clients and other partners
• Document management, including version control and file maintenance
• Reconcile drawings and documentation with RFP drawing and document lists
• Actively drive the proposal management process, including the coordination of information from contributors and following up on action items to ensure a streamlined collaborative process
• Analyze the project and estimate requirements and establish a plan for developing the proposal submission package
• Review scope of work, identify subcontractor packages and secure subcontract content for inclusion in the proposal
• Work with the estimating team to coordinate receipt of estimate pricing
• Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
• Collaborate with other companies on major joint venture project pursuits
• Proposal Manager will facilitate JV bid meetings with other pursuit stakeholders
• Cultivate and maintain solid, long-term relationships with clients and other partners
• Manage multiple proposals & priorities simultaneously
• Actively drive the pursuit as part of the proposal management process which includes the coordination of information from contributors and follow-up on action items to achieve a coordinated team effort
• Contribute and/or facilitate meetings with bid response team members
• Research, write and edit standard and customized proposal content
• Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
• Manage multiple proposals/priorities simultaneously
• Ability to deliver compliant, professionally produced proposals agreed with condensed timeframes
• Creating proposal templates, resume templates, project sheet templates.
• Formatting proposal, resume, and project sheets in preparation for proposal close-out.
• Tracking proposal deliverables required from internal and external partners.
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.
• Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ.
• Prepare or edit key staff resumes, project sheets, and organization charts.
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.

Knowledge, Skills & Competencies of Proposal Manager:

• Exceptional writing and editing skills
• Organized, detail-oriented and highly deadline-driven
• Proposal Manager holds strong project management skills, with the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one time
• Ability to interact effectively with all levels of the organization
• Highly developed computer skills, including Microsoft Office suite and cloud-based technology
• Excellent people skills
• High degree of organizational skills
• Technical background with a discipline focus in Civil, Structural, related technical discipline or construction experience
• Advanced skills in Adobe, Word, Excel, Visio and PowerPoint

Qualifications:

• Strong English language and technical writing skills, and an aptitude for understanding technical terminology
• Proposal Manager has attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissions
• Minimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environment
• Bachelor’s degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experience
• Knowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI’s, contract types and commercial requirements would be an asset
• Flexibility to work overtime to meet proposal deadlines when required
• Ability to read industrial construction drawings and specifications is an asset.
• Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.

Ideal Candidate:

Candidates with authorisation to work in Canada are preferred, strong international candidates will be considered.Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.