Administrative Assistant

PCL Construction; Oakville; On-site; CAD 45,000 - 75,000; Full time

Job summary

An innovative construction firm seeks a dedicated Administrative Assistant to support its Oakville office. In this role, you will work closely with the executive team, ensuring smooth operations through effective email and calendar management, event planning, and travel coordination. This position offers a unique opportunity to contribute to a company that values community and diversity while providing a competitive total rewards package. If you are detail-oriented, possess excellent communication skills, and thrive in a dynamic environment, this role is perfect for you. Join a team that is committed to building better communities and advancing your career.

Benefits

Employee Share Purchase Offering

Discretionary Annual Performance Bonus

Comprehensive Benefits

Wellness Programs

Retirement Plan with Matching

Career Development Programs

Qualifications

• 5+ years of relevant experience in administrative support.
• Proficient in Microsoft Office applications and strong communication skills.

Responsibilities

• Provide seamless support for the regional office management team.
• Manage emails, calendars, and schedule meetings effectively.

Skills

Interpersonal Communication

Email Management

Calendar Management

Event Planning

Travel Management

Microsoft Office Suite

Attention to Detail

Confidentiality

Education

High School Diploma

Post-secondary Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft OneNote

Job description

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here's how an Administrative Assistant for our Toronto District office contributes to our team:

Responsibilities

• Work with the executive assistant to provide a seamless work environment for the regional office management team (President, VPs, and SMT)
• Develop and maintain customer-focused relationships with all stakeholders
• Email and calendar management - multiple
• Meetings: scheduling, preparation, and minutes
• Event Planning
• Travel management and expense reporting
• Office supply and equipment management
• Executive mail distribution and courier requests
• General administrative support for manager and colleague

Qualifications

• High school diploma with over 5 years relevant experience; post-secondary degree an asset
• Proficient in English: verbal and written
• Excellent interpersonal communication skills
• Accurate and detail-oriented with a strong work ethic
• Ability to act with discretion when handling confidential information
• Ability to prioritize and manage own workflow to ensure quality and efficiency
• Ability to create, edit, proofread, and format documents/presentations with appropriate due diligence ensuring accuracy and deadlines
• Proficient in various Microsoft Office applications: Word, Excel, Outlook, PowerPoint and OneNote

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us at [e-mail] with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Employee Status: Regular Full-Time

Primary Location: Oakville, Ontario

Job: Administrative Assistant

Requisition: 3462

About the company

The PCL family of companies is a group of independent general contracting construction companies in Canada, the United States, Australia and the Caribbean.