Executive Assistant - Immediate Need!

Alberta College of Family Physicians; Edmonton; On-site; CAD 60,000 - 75,000; Full time

Job summary

The Alberta College of Family Physicians is seeking an Executive Assistant to support the Executive Director and Board of Directors. This role involves managing executive tasks, coordinating communication, and assisting with governance activities while ensuring smooth operations. The ideal candidate will have prior experience, strong organizational skills, and proficiency in Microsoft Office.

Benefits

Health and dental coverage

RRSP matching

Coverage for underground parking or transit

Qualifications

• Previous experience as an Executive Assistant is required.
• Understanding of not-for-profit governance and health care environment is an asset.

Responsibilities

• Manage high-level email correspondence and coordinate scheduling.
• Support information management and maintain records.
• Assist with planning and delivery of major organizational events.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Digital collaboration tools

Education

Post-secondary degree, certificate, or diploma

Job description

ACFP Executive Assistant - Position Posting

About Us

The Alberta College of Family Physicians (ACFP) is the provincial chapter for the College of Family Physicians of Canada (CFPC), established 70 years ago. We are a member-based, not-for-profit organization representing over 6,000 family physicians, residents, and medical students across Alberta. We support certification through continuing professional development (CPD), uphold standards for certified learning, and advocate on behalf of our members to promote excellence in family practice.

Our culture values integrity, respect, belonging, evidence-based practice, quality improvement, leadership, hard work, and collaboration.

Position Overview

The Executive Assistant (EA) plays a vital organizational role supporting the Executive Director (ED) and the Board of Directors. This position manages executive administrative tasks, supports governance activities, and ensures smooth daily operations, serving as the first point of contact for the organization.

Key Responsibilities

1. Executive Support: Manage high-level email correspondence, coordinate scheduling, travel, and expense reporting for the ED, President, and Past President/President Elect.
2. Communication & Records: Support information management, maintain records, and assist with website updates related to governance activities.
3. Volunteer Coordination: Support onboarding and meetings with Board liaisons, including medical students and residents.
4. Office Support: Manage supplies, mail, shipping, and courier services.
5. Event Support: Assist with planning and delivery of major organizational events.

Qualifications & Skills

• Previous experience as an Executive Assistant.
• Post-secondary degree, certificate, or diploma preferred.
• Proficiency in Microsoft Office, digital collaboration tools, and willingness to learn new technologies.
• Understanding of not-for-profit governance and health care environment (assets).
• Strong organizational, communication, and interpersonal skills.

Compensation & Benefits

Salary ranges from $60,000 to $75,000 based on qualifications, with benefits including health and dental coverage, RRSP matching, and coverage for underground parking or transit.

Application Process

Interested candidates should submit their application with the subject line: EA Application – Your Name.