Enrollment + Development Coordinator

South Shore Waldorf School; Blockhouse; On-site; CAD 30,000 - 45,000; Part time

Job summary

A leading educational institution in Nova Scotia is seeking an Enrolment and Development Coordinator to manage enrolment processes, marketing initiatives, and community outreach. This role involves collaborating with faculty and administration to support the school's strategic goals. The Coordinator will engage with prospective families, oversee promotional materials, and ensure effective communication within the community. This part-time position offers a chance to contribute to a vibrant educational environment while fostering relationships with families and local organizations.

Qualifications

• Experience in marketing and community outreach.
• Strong communication skills with families and community.

Responsibilities

• Oversee enrolment, marketing, and fundraising activities.
• Coordinate school tours and manage communications with families.
• Develop camp schedules and manage registration.

Skills

Communication

Marketing

Community Engagement

Tools

Ravenna Student Management

Zeffy

Job description

Enrolment and Development Coordinator

20-30 hours a week

The Enrolment and Development Coordinator will oversee the enrolment process, marketing, fundraising, community outreach, and non-curricular programs. This person works closely with the Business and Administration Coordinator, Faculty, Board Secretary, Marketing + Fundraising Committee, marketing staff, Board of Trustees, and Parent Council.

The Coordinator ensures that development processes align with our strategic plan.

Tasks and Responsibilities

Development Office

• Maintain a schedule of regular office hours and provide reception support, handling calls, inquiries, and emails.
• Update the website as needed.
• Coordinate with Social Media team regularly.
• Publish the monthly newsletter.
• Update the School Handbook collaboratively with faculty and the Business and Administration Coordinator.

Enrolment/Re-enrolment

• Manage Ravenna Student Management system.
• Support enrolment objectives in partnership with Faculty and the Board, ensuring all procedures are followed.
• Conduct school tours for prospective families, guide them through applications, and coordinate interviews with faculty.
• Follow up actively with new applicants.
• Communicate Waldorf pedagogy to parents and community members.
• Assist families with Ravenna Student Management system.
• Serve as the first point of contact for families, manage back-to-school communications.
• Create a list of new families for Parent Council.
• Prepare and deliver new Parent Orientation.
• Collaborate on updating admissions materials for January distribution, communicate with Parent and Tot families, coordinate meetings, finalize re-enrolments, and manage the enrolment process from application to confirmation.

Community Engagement and Outreach

• Maintain relationships with relevant local and national organizations.
• Represent SSWS through public presentations, in collaboration with program directors and faculty.
• Support Open Houses and Community Gatherings.

Marketing and Promotion

• Oversee the creation and distribution of enrolment materials, collaborating with committees and volunteers.
• Manage promotional material requests and distribution.

AWSNA/WECAN

• Act as AWSNA delegate.
• Assist with AWSNA faculty delegate in preparing for accreditation and self-study.

Spring Break and Summer Camps

• Develop camp schedules, staffing, and themes.
• Manage registration through Zeffy, prepare materials, and oversee registration forms and lists.
• Apply for Canada Summer Jobs Program, post jobs, interview, hire with approval, and complete reporting.

Parent + Tot Program

• Coordinate with the Parent + Tot Leader to create schedules and sign-up sheets.

Attend weekly faculty meetings, monthly Board meetings, annual reviews with the Board's Executive Committee, and monthly Marketing + Fundraising and Parent Council meetings.

Please send your CV and a biographical letter to [e-mail]. The application deadline is June 12, 2025.