Assistant Registrar, Convocation and Special Projects

Dalhousie University; Halifax; Hybrid; CAD 59,000 - 80,000; Full time

Job summary

An established educational institution is seeking an Assistant Registrar for Convocation and Special Projects. This pivotal role involves managing the logistics of numerous convocation ceremonies and ensuring seamless execution of high-profile special projects. The ideal candidate will possess strong event planning skills, excellent communication abilities, and a proven track record in leadership. Join a vibrant community dedicated to academic excellence and contribute to the university's mission of fostering a diverse and inclusive environment. This position offers a full-time opportunity with a hybrid work model, allowing for both in-person and remote work arrangements.

Benefits

Defined Benefit Pension Plan

Health and Dental Plans

Health Spending Account

Employee and Family Assistance Program

Tuition Assistance Program

Qualifications

• Minimum five years’ related work experience in progressively responsible roles.
• Demonstrated ability to work under pressure with attention to detail.

Responsibilities

• Accountable for all logistical aspects of approximately twenty Convocation ceremonies.
• Develops and monitors critical paths for all convocation operations.

Skills

Event Planning

Communication Skills

Organizational Skills

Attention to Detail

Leadership Skills

Collaboration

Education

Undergraduate Degree

Tools

MS Office Suite

Web Content Management

Basic Publishing Tools

Banner

Job description

Position Details

Position Information

Position Title Assistant Registrar, Convocation and Special Projects

Department/Unit Registrar's Office

Location Halifax, Nova Scotia, Canada

Posting Number S083-25

Employee Group DPMG

Position Type Term

Duration of Contract (if applicable) until August 2026

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $59,555 - $79,673 per annum

Classification ADM-05

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Associate Director, Academic Regulations, the Assistant Registrar, Convocation and Special Projects is accountable for all logistical aspects of Convocation ceremonies. The incumbent manages the efforts of various Registrar’s Office staff members to ensure deadlines are met, new initiatives are met, and all aspects of Convocation run smoothly for approximately twenty ceremonies and 4,200 graduates per year. As a member of the Academic Regulations team, this position will contribute to the successful execution of high-impact and high-profile special projects.

Key Responsibilities

• Accountable for all administrative aspects of approximately twenty Convocation ceremonies coordinated by the Registrar’s Office including coordination, logistics, execution, and evaluation.
• Develops and monitors critical paths for all convocation operations to include timelines, logistical details of student and guest related elements, and a full range of support and coordination of services related to convocation. Implements proper protocol and procedures in keeping with the values of the University.
• Coordinates efforts by various Registrar’s Office staff members to ensure deadlines are met, new initiatives are followed, and all aspects of Convocation run smoothly.
• Responsible for execution of activities and events related to high-impact and high-profile special projects, with multiple stakeholders, related to core business of the Registrar’s Office.
• Develops a detailed plan and implements special projects related to strategic initiatives.
• Manages project scope, schedule, risk management and assessment of special projects, as assigned.
  
  

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree plus a minimum five years’ related work experience in progressively responsible roles (or an equivalent combination of training and experience).
• Demonstrated ability to work under pressure independently with close attention to detail, and the ability to establish priorities in order to meet conflicting deadlines.
• Excellent communication, organization, and interpersonal skills.
• Proven professional event planning management with strong leadership skills.
• Demonstrated ability to work collaboratively.
• Proficiency in MS Office Suite, web content management and basic publishing tool.
  
  

Assets

• Experience with organizing special events or in a university setting.
• Certificate in Project Management.
• Familiarity with Banner.
  
  

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
  
  

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 05/08/2025

Close Date 05/15/2025

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/18662