Scheduling Attendance Coordinator

Extendicare; Kingston; On-site; CAD 30,000 - 60,000; Part time

Job summary

Extendicare is seeking a part-time employee to manage staffing schedules and payroll validation at their Kingston facility. The role involves coordinating employee absences, ensuring accurate payroll submissions, and assisting with health and safety administration. Join a team dedicated to enriching the lives of residents and making a difference in the community.

Qualifications

• Experience with staffing and scheduling systems.
• Ability to manage payroll submissions accurately.
• Knowledge of health and safety regulations.

Responsibilities

• Assign work schedules and maintain staffing for all departments.
• Manage vacant schedules due to absences and coordinate outreach.
• Assist with new resident administration and incident reporting.

Skills

Staffing Management

Payroll Validation

Incident Reporting

Health and Safety Administration

Tools

Workday Scheduling System

Call Multiplier

Job description

Job Description

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using the Workday Scheduling System.

Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs, and terminations by reaching out to employees and staffing agencies. Utilize Call Multiplier (open shift management tool) to coordinate outreach.

Validate and reconcile scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.

Assist with leave administration activities, including completing forms, challenging claims, liaising with WCB, and investigating health and safety incidents. Administer incident reports.

Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, and liaising with families and the community.

Conduct Joint Health and Safety meetings, record and post meeting minutes, and track corrective actions to closure.

Time Type

Part time

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare!

Extendicare and affiliated organizations, including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.