IT Project Management Office Analyst (Fixed Term)

Irving Oil; Saint John; On-site; CAD 60,000 - 75,000; Full time

Job summary

Irving Oil is seeking an IT Project Management Office Analyst for a fixed term of 12-15 months. The role involves managing PMO operations, providing administrative support, and ensuring project success through effective coordination and communication. The position offers a competitive compensation package and a supportive work environment.

Benefits

Fitness facility

Onsite nurse

Café

Parking allowance

Flexible Benefits Plan

Annual wellness allowance

Paid personal care days

24/7 Employee & Family Assistance Program

Paid volunteer day

Donation-matching program

Qualifications

• Minimum 3 years of experience working in a projectized environment.
• Experience working within IT would be considered an asset.

Responsibilities

• Manage Project Portfolio Management (PPM) platform as Administrator.
• Perform various bookkeeping and administrative tasks.
• Conduct QA audits and document results.

Skills

Analytical Skills

Communication

Attention to Detail

Education

Post-secondary education in IT, Engineering, Business Administration or Finance

Tools

MS Office

Job description

As a IT Project Management Office Analyst, you will be responsible for managing and coordinating the administrative aspects of the Project Management Office (PMO) team operations, supporting PMO Manager in delivering program objectives in timely manner.

**This role is a fixed term role with an expected duration of 12 – 15 months**

If you are interested in this exciting opportunity within Irving Oil, please apply by May 16, 2025.

What We Offer

• Work environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive compensation – Includes a parking allowance
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Wellness support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation-matching program
  
  

Your Responsibilities

• Work with colleagues in the PMO team and provide high quality administrative support
• Manage Project Portfolio Management (PPM) platform, play the role of the Administrator (training will be provided)
• Perform various bookkeeping, administrative tasks, performing ad hoc analysis and reporting as required
• Conduct QA audits (stage gate reviews), document results and identify missing requirements for stage gate to be passed
• Liaise with the Project Managers and project teams to address discovered gaps
• Issue post-project satisfaction surveys, collect and analyze responses
• Capture, track and report on Project KPIs and metrics, as well as internal audit performance, highlighting variances and initiating required corrective actions where applicable
• Perform the role of a Project Coordinator for small initiatives – create a project charter, develop milestone schedule, document project issues/risks, maintain budget, report project status ensuring the project stays on track, maintain the repository of project artifacts
• Monitor the progress of assigned projects, secure required project approvals
• Plan meetings and organize project logistics
• Document and circulate meeting minutes to relevant stakeholders ensuring high quality and accuracy of records
• Track, assign and follow-up on required action items for projects and initiatives, through to completion
  
  

Your Skills

• Strong analytical skills
• Proven ability to maintain good working relationships with team members and program stakeholders
• Strong verbal and written communication skills
• Experience dealing with multiple priorities and deadlines / proven ability to meet hard deadlines
• Strong attention to detail
• Knowledge of MS Office applications (e.g., Excel, Teams, PowerPoint, etc.)
  
  

Your Experience

• Post-secondary education in IT, Engineering, Business Administration or Finance
• Minimum 3 years of experience working in a projectized environment
• Experience working within IT would be considered an asset
  
  

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Business

Job Requirements - Education

Diploma / Certification: Administration