Supervisor, Athletics Operations

Olds College of Agriculture & Technology; Olds; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading college is seeking a Supervisor for Athletics Operations to provide administrative support, manage budgets, and oversee athletic facilities. The role requires strong leadership, organizational skills, and a commitment to student-athlete success. The Supervisor will coordinate events, manage staff, and ensure compliance with safety regulations while fostering an inclusive environment.

Benefits

Defined Benefit Pension Plan (LAPP)

Extended Health, Dental, and Prescription Drugs benefits

Health/Personal Spending Account

Generous Vacation Leave

Paid Holiday Closure

'Olds College in the Community' volunteer leave

Professional development opportunities

Qualifications

• 3-5 years of experience in athletics management.
• Demonstrated expertise in budgeting and financial oversight.

Responsibilities

• Manage operating budgets for athletics and oversee procurement processes.
• Supervise day-to-day operations related to athletic facilities.

Skills

Leadership

Organizational Skills

Communication

Problem Solving

Education

Bachelor’s degree in Sports Management

Tools

Facility Management Software

Athletic Scheduling Tools

Job description

About Olds College Of Agriculture & Technology

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

The Opportunity - Supervisor, Athletics Operations - full-time, permanent

The Supervisor - Athletics Operations is responsible for providing high quality administrative support to the Broncos Athletics Department. The role includes financial management and budget oversight and complex operational supervision including coordinating schedules for Alberta Colleges Athletic Conference (ACAC) and Canadian College Rodeo Association (CCRA) events, and ensuring procurement and travel arrangements support Broncos Athletics goals and are in alignment with College policies and procedures.

Key Job Functions

Financial Management and Budget Oversight:

• Develop, monitor, and manage the operating budgets for athletics, ensuring financial resources are allocated effectively and spent in alignment with institutional priorities for each individual sport in coordination with Manager, Athletics
• Provide financial reports for coaches and the manager of athletics on a monthly basis
• Generate purchase requisitions, purchase orders and submit invoices for payment, issue requests for invoice generation using in-house database programs
• Work closely with the Manager of Athletics to forecast budgetary needs and manage long-term financial planning for athletic programs.
• Track expenses, revenues, and other financial metrics, preparing reports and analyses to inform decision-making and identify cost-saving opportunities
• Oversee procurement processes for equipment, uniforms, travel, and supplies, ensuring timely delivery and quality standards
• Support Broncos Athletics
  
  

Operations Management

• Supervise the day-to-day operations related to athletic facilities in coordination with the Community Learning Campus and other campus stakeholders, ensuring high standards of service, safety, and quality for all users, including students, staff, and community members
• In Coordination with the Manager of Athletics, develop, implement, and evaluate athletic policies and procedures to ensure compliance with internal and external regulations
• Establish and support Broncos Student Athlete Eligibility processes
• Establish goals and metrics to measure program success, track athlete development, and assess facility usage, reporting regularly to the Manager of Athletics
  
  

Facility Management

• Oversee and coordinate facility management, including scheduling, maintenance, and upkeep of athletic facilities, ensuring they are clean, safe, and properly equipped for daily use and special events with our Campus partners
• Collaborate with the Facilities Management team to ensure that all equipment and infrastructure meet health and safety standards, and address any issues that arise in a timely manner
• Implement risk management strategies to ensure the safe operation of athletic facilities and compliance with safety regulations
• Conduct regular assessments of facility use to ensure that spaces are optimized for both College and community programming
• Collaborate with Olds College Farm Operations for Rodeo and facility usage
  
  

Athletic Program Coordination

• Coordinate athletic events, including ACAC and CCRA Rodeo competitions, ensuring schedules, rosters, and logistics are accurately managed and communicated
• Facilitate communication between coaching staff, student-athletes, and academic departments to ensure student-athletes are supported in balancing their academic and athletic responsibilities
• Coordinate travel arrangements, accommodations, and meals for teams attending off-campus competitions and events
  
  

Staff Leadership And Development

• Provides day-to-day supervision for the Game Day/Events Coordinator and Game Day staff
• Provides supervision through feedback, advising, coaching and team building (including professional development opportunities)
• Conducts performance reviews in accordance with standard practices
• Establishes regular check-ins with the team and individuals
• Initiates and manages disciplinary processes, if necessary, within scope of authority and in consultation with People and Culture and in compliance with College policies and standard practices
• Champions and foster a positive and inclusive work culture, promoting teamwork, collaboration and open communication within the team
• Sets clear goals and objectives aligned with the organization's strategy and ensures effective execution and achievement of targets
  
  

Collaboration And Event Support

• Oversees Game Day and Events staff to provide seamless coordination and technical support for events such as Sanctioned League Events, Olds College Broncos Camps, Jr Club Sports, and other activities as planned
• Assist in the planning, promotion, and execution of community engagement events, open houses, and athletic showcases, enhancing visibility and participation in Olds College athletics
• Support student recruitment initiatives through athletic programming, working with the Recruitment and Admissions teams to highlight athletics as a key aspect of the Olds College experience
  
  

Education/Experience/Skills/Knowledge Required

• Bachelor’s degree in Sports Management, Physical Education, or related field; or an equivalent combination of education and experience
• 3-5 years of experience in athletics management, with a proven track record in facility operations, budget management, and staff supervision or a combination of education and experience
• Demonstrated leadership and interpersonal skills, with the ability to inspire and motivate both staff and student-athletes
• Experience coordinating ACAC and CCRA Rodeo events or similar athletic competitions
• Demonstrated expertise in budgeting, financial oversight, and resource management
• Excellent organizational, time management, and problem-solving abilities
• Proficiency in facility management software and athletic scheduling tools
• Knowledge of best practices in health, wellness, and safety standards for athletic facilities
• Excellent interpersonal and relationship-building skills
• Ability to adapt quickly in a fast-paced environment with changing priorities
• Demonstrated ability to create a positive experience for employees, athletes, coaches, and patrons during athletic events
• Demonstrate a strong dedication to promoting inclusivity and diversity by actively seeking out and valuing diverse perspectives, fostering a welcoming and supportive environment for individuals of all backgrounds, and continuously striving to create a culture of respect and understanding
• Strategic thinking and the ability to develop long-term plans and initiatives
• Strong verbal and written communication skills, with the ability to engage effectively with diverse stakeholders
• A commitment to student-athlete success, well-being, and development
• Ability to work collaboratively across departments and with external partners
• Familiarity with risk management protocols and safety compliance in athletics
• Makes decisions with students in mind, focusing on providing the best possible student experience
• Makes decisions with the College’s interests in mind, while demonstrating inclusivity, openness, transparency, civility, and respect
  
  

Conditions Of Employment

• Work outside of regular College operating hours will be required.
• Current Criminal Reference check with a vulnerable sector check that is free of any offenses.
• Must respect and actively promote health and safety policies.
  
  

The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It is not an all-inclusive listing of work requirements. Other duties may be assigned.

Olds College Offers a Competitive Benefit Plan

• Defined Benefit Pension Plan (LAPP)
• Extended Health, Dental, and Prescription Drugs benefits
• Health/Personal Spending Account
• Generous Vacation Leave
• Paid Holiday Closure
• ‘Olds College in the Community’ volunteer leave
• Professional development and opportunities for growth, including employee and family tuition waivers
  
  

Please apply by May 26, 2025.

We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.