Security Install Coordinator

Johnson Controls; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in sustainable buildings is seeking a Project Coordinator to support project management tasks. The role involves collaboration with various teams, ensuring project completion, and maintaining compliance with safety policies. Ideal candidates will have a business education and strong organizational skills, with a focus on customer service.

Benefits

Competitive pay

Paid vacation, holidays, and sick time

Comprehensive benefits package

Collaborative team environment

Employee discount programs

Qualifications

• At least 1 year of customer service experience.
• Ability to handle several tasks simultaneously.
• Ability to work in a fast-paced, team-oriented environment.

Responsibilities

• Work closely with Project Manager and internal departments on project tasks.
• Update installation progress in the Installation Backlog Tool.
• Assist with procurement and tracking of materials.

Skills

Organizational skills

Professional communication

Education

Post-secondary education in business or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Teams

Job description

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet.Join our winning team and pave the way for a bright future.With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's what we have to offer

• Competitive pay.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
• Encouraging and collaborative team environment.
• Dedication to safety through our Zero Harm policy.
• JCI Employee discount programs (The Loop by Perk Spot).

What you will do

• Work closely with Project Manager and other internal departments to preform various project-related tasks, from assignment of project managers through to completion and closure of projects.
• Update all pertinent information in our Installation Backlog Tool so that all stakeholders are informed of installation progress from the time of booking to completion.
• Assist with procurement and tracking of materials, including reviewing Accounts Payable on hold report.
• Review project cost overages, make corrections where required and report true overages to Management.
• Track and verify WIP backlog reports with Project Managers for monthly revenue roll-up to management.
• Initiate customer invoices, working closely with Accounts receivable to correct any billing discrepancies and confirming payment receipt from customers for project close-out procedures.
• Complete review of open invoices ready to be finally closed, clear open commitments against projects ready for completion and closure, this process includes rebalancing project budgets to reverse trailing cost accruals.
• Maintain and track intercompany labour for accurate accounting for projects.
• Review weekly time cards for technicians’ hours, working with management to correct any errors.
• Authenticate and process all necessary paperwork to ensure that each installation meets with JCI’s Zero Harm safety policy.
• Process all necessary paperwork to ensure the timely closeout of the installation. This requires solid communication with multiple internal departments.
• Facilitate the closing of each installation job either directly or through follow-up with various other departments.
• Arrange Technician training and maintenance of certificates for both product training and health and safety requirements.
• Maintain and track compliance reports for various monthly health and safety requirements.

How you will do it

• Communicate with Project Managers, Accounts Payable, Account Receivable and Management,via telephone, email or internal program.
• Work with Sales, National Account and CSR teams on any installation financial concerns.
• Work with installers, sub-contractors, install manager and material handlers.
• Work with vendors regarding material shipments and invoicing.
• Running reports from the system to share with installation team and stakeholders
• Utilizing the system to complete various tasks on projects

What we look for

Required

• Post-secondary education in business or equivalent
• At least 1 year of customer service experience.
• Strong organizational skills.
• Ability to communicate in a professional business manner.

Preferred

• Knowledgeable in Microsoft (Especially Outlook and Excel and Teams).
• Excellent written and verbal communication skills.
• Ability to handle several tasks simultaneously.
• Ability to work in a fast-paced, team-oriented environment

Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.