Payroll & HRIS Specialist

Quails' Gate Winery; West Kelowna; On-site; CAD 55,000 - 65,000; Full time

Job summary

Join a leading winery in the Okanagan as a Payroll & HRIS Specialist. This role involves payroll processing, compliance, and managing HR software. Ideal candidates will have a strong background in payroll and business administration, ensuring accuracy and efficiency in a dynamic environment.

Benefits

Extended Health & Dental Plan

RRSP Matching

Annual Profit Share Plan

Educational and Training Opportunities

Complementary wine education experiences

Staff Appreciation Events

Employee preferred pricing

Qualifications

• Proven experience as a Payroll Specialist or in a similar role.
• Strong knowledge of payroll processes and regulations.

Responsibilities

• Accurately process bi-weekly payroll for all employees.
• Coordinate and manage the HR & Payroll software program.

Skills

Attention to Detail

Communication

Organizational Skills

Education

Post Secondary Education in Business Administration

Post Secondary Education in Accounting

Tools

Push Operations

Microsoft Office Suite

Job description

At Quails’ Gate, we foster a culture of connection, innovation and growth. Whether you are looking to further your career, make an impact, develop lifelong connections, or work in one of the most beautiful settings in the Okanagan, we have the perfect opportunity for you. At Quails' Gate, our business operations team works collaboratively in a supportive and dynamic environment. As a member of the team, you'll work with passionate professionals who are committed to delivering the highest standard of excellence working collectively toward a shared goal.

Our grapes aren't the only thing we hand-pick

We are seeking a detail-oriented Payroll & HRIS Specialist to join our team. The Payroll & HRIS Specialist will be responsible for all aspects of payroll processing and ensuring compliance with relevant regulations. Additionally, this role will serve as a subject matter expert for our HR and payroll software, Push Operations, ensuring seamless integration and functionality.

Key Responsibilities :

1. Payroll Processing

• Accurately process bi-weekly payroll for all employees, ensuring compliance with federal and provincial regulations.
• Maintain and update employee payroll records, including earnings, deductions, benefits, and other payroll-related data.
• Prepare and distribute payroll reports and statements, ensuring accuracy and timeliness.
• Resolve any payroll discrepancies and respond to employee inquiries regarding payroll matters.
• Internal Customer Service to Team on all payroll related matters
• Assist in the preparation of year-end reports, including T4s and other tax-related documents.
• Assist with full cycle accounting, including preparation of regular source deductions and remittances.
• Stay current with changes in payroll laws and regulations and implement necessary updates to payroll processes and systems.
• Creation and distribution of applicable reports and analytics

3. Human Resources & Payroll System Coordination (Push Operations)

• In partnership with HR team, you will coordinate and manage the HR & Payroll software program, Push Operations, ensuring all employee information is up-to-date and the system is functioning optimally.
• Collaborate with the HR department to ensure accurate and efficient processing of new hires, terminations, and changes in employee status.
• Provide training and support to employees and managers on the use of Push Operations software.
• Create training documents and advise and processes / policies

Qualifications :

• Post Secondary Education in Business Administration and / or Accounting
• Proven experience as a Payroll Specialist or in a similar role
• Experience in similar industry an asset
• Experience with Push Operation an asset
• Strong knowledge of payroll processes, regulations, and best practices.
• Proficiency in using HR & Payroll software programs, with specific experience in Push Operations highly preferred.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines.
• Exceptional communication skills, both written and verbal.
• High level of integrity and ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite, particularly Excel.

Job Type : Regular

Base Compensation :

• 55,000 - $65,000 annually (Range based on experience)

Benefits :

• Extended Health & Dental Plan
• RRSP Matching
• Annual Profit Share Plan
• Educational and Training Opportunities
• Complementary wine education experiences
• Staff Appreciation Events and Initiatives
• Staff Gift Card Loads
• Employee preferred pricing at Old Vines Restaurant, The Market, and Wineshop

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

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