Graduate Medical Education Coordinator

University of Wisconsin Madison; Brantford; Hybrid; USD 63,000 - 73,000; Full time

Job summary

An established academic institution seeks a dedicated GME Coordinator to manage residency program activities. This role involves coordinating events, maintaining accreditation compliance, and serving as a liaison among various stakeholders. Ideal candidates will possess strong project management and interpersonal skills, thrive in a dynamic environment, and demonstrate a commitment to diversity and inclusion. Join a vibrant team committed to transforming health care education and making a meaningful impact in the community.

Benefits

Generous vacation

Competitive insurances

Retirement benefits

Qualifications

• Experience in an academic health care education setting preferred.
• Ability to manage multiple tasks effectively and on time.

Responsibilities

• Coordinate residency program activities and ensure compliance with accreditation.
• Serve as liaison between residents, faculty, and regulatory agencies.

Skills

Project Management

Event Planning

Budget Management

Interpersonal Skills

Problem Solving

Education

Bachelor's Degree

Job description

Job Summary:

The GME Coordinator performs work independently with assignments from the Program Manager. Key responsibilities include coordinating and scheduling in person resident seminars twice per week, organizing major residency events including graduation and orientation and actively participating in the resident recruitment process including attendance at recruitment fairs and coordination of applicant interviews.

This position coordinates and contributes to the development and implementation of the administrative activities of the residency program as outlined in the accreditation program requirements and other regulatory agencies. The GME Coordinator must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents. This position will serve as a liaison between the Program Manager, Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters.

Responsibilities:
Coordinates and contributes to the development and implementation of the administrative activities of the residency/fellowship program as outlined in the accreditation program requirements and other regulatory agencies. Must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's residents/fellows while serving as the primary liaison between the Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Performs work independently with assignments from the GME Programs Administrator, Department Administrator, or their designee, and in consultation and regular collaboration with the Program Director and the sponsoring institution's Designated Institutional Official (DIO) and Director of Graduate Medical Education.

• 15% Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies


• 50% Contributes to the design, development and implementation of curriculum and evaluations. Schedules evaluations and teaching sessions, and creates and maintains the rotation and call schedules. Maintains accurate records of the curriculum, evaluations, and participation


• 5% Manages workflow components of HR lifecycle functions from recruitment through alumni for residents/fellows


• 10% Serves as a member of the education team or and as the primary contact for the program liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Serves as resource to advise residents/fellows of program/institutional policies and procedures


• 5% Participates in professional opportunities presented by the Institutional GME Office for orientation and annually through the GME retreat, the Program Coordinator Subcommittee, and other opportunities within UW Health and UW-Madison. Shadows GME program administrative reviews one-two times per year


• 15% Identifies, troubleshoots and resolves discrepancies, and processes and tracks resident/fellow and program expenditures and provides reports to department and Institutional GME Office as requested

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

- Experience working in an academic health care health education setting preferred.
- Experience with reviewing and/or maintaining budgets or financial information preferred.
- Experience with event or meeting planning and coordination preferred.
- Experience with project/program management preferred.

Preference will be given to candidate with the following:
- Ability and willingness to adapt to changing methods, requirements and priorities, and to handle a variety of tasks simultaneously, effectively and on time.
- History of initiative, collaboration, flexibility and personal accountability.
- Must be a self-starter and have a high degree of professionalism.
- A successful record of project administration, decision-making and problem-solving techniques, strong writing and interpersonal skills, and the ability to work independently and in a collaborative team-based environment.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $63,126 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $63,126 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

Additional Information:

The University of Wisconsin Department of Family Medicine and Community Health is a large, tier-one clinical department in the UW School of Medicine and Public Health (SMPH). UW DFMCH has 171 faculty, 261 adjunct faculty, and 110 staff located throughout the state. Combined with its associated UW Health clinic operation, the department boasts over 750 total employees transforming health care in Wisconsin. The DFMCH is committed to patient care while also offering outstanding educational and research programs. There are over 150 residents in our sponsored and academic partner programs, and more than 400 medical students train in the department each year, with the Madison residency program ranking fifth in the nation for 2023. In fiscal year 2022, our physicians and residents practicing at 17 clinics throughout the state managed over 358,000 patient visits an integral part of the department's success. Learn more about our department's work by visiting https://www.fammed.wisc.edu/.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Contact:

Karl Wichman
[e-mail]
608-263-4532
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Grad Medical Edu Coord(HS070)

Department(s):

A53-MEDICAL SCHOOL/FAMILY MED/MSN RESID TRN

Employment Class:

Academic Staff-Renewable

Job Number:

314749-AS

The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.