administrative manager

Metro Vancouver; Coquitlam; On-site; CAD 113,000 - 135,000; Full time

Job summary

An established industry player is seeking a Manager for Utility Support Services to lead a dedicated team in the Liquid Waste Services Department. This role involves managing administrative functions, promoting process efficiency, and overseeing budget management while ensuring the delivery of critical wastewater services. The ideal candidate will thrive in a fast-paced environment, demonstrate strong leadership skills, and be committed to fostering a collaborative team culture. Join this forward-thinking organization and make a significant impact on the community by supporting vital services and driving innovation.

Qualifications

• Proven experience in administrative management with a focus on team leadership.
• Strong budgeting skills and ability to manage departmental finances.

Responsibilities

• Manage the administrative support function for the department and oversee budget.
• Lead a team to improve processes and ensure efficient operations.

Skills

Leadership

Administrative Management

Process Improvement

Budget Management

Team Management

Problem Solving

Education

Bachelor's Degree in Business Administration or related field

Tools

Data Management Systems

Budgeting Software

Job description

Title posted on CivicJobs.ca: Manager, Utility Support Services

Posted on: March 26, 2025 by Employer: Metro Vancouver

Job Details

Position Status: Full-Time Regular

Department: Liquid Waste Services

Employee Group: Exempt

Location: 4515 Central Boulevard, Burnaby

Salary Range: Management / Leadership, Level 1 ($113,922.18 - $134,066.15 annually)

Our Liquid Waste Services Department is seeking a Manager, Utility Support Services who will lead a dedicated team of administration professionals that support all functions of the department in delivering vital services to the Metro Vancouver region.

You are: a practical and resilient leader who thrives in a fast-paced environment. With a service-oriented mindset, you take pride in motivating your team to support the delivery of critical programs that ensure the continuous supply of wastewater services to the region. You are a proficient administrative professional with experience in managing a team of 15-20 staff that support diverse work groups and you consistently look at ways to improve processes. You are ready to become an active member of a departmental leadership team that supports innovation within a well-balanced culture. Your strengths are adapting to shifting priorities; resolving challenges; recognizing and leveraging team strengths and addressing development needs; leading by example and providing clear, confident direction to your team.

Responsibilities

• Manage the administrative support function for the department.
• Promote efficient and effective administrative processes in accordance with corporate standards and respond to changing needs.
• Accountable for the administrative support budget and monitor and control spending ensuring the effective and efficient expenditure of allocated funds within the approved budget.
• Work closely with the department’s senior management team on the development of the annual departmental budget and contribute to planning processes.
• Manage a variety of assignments and projects including coordinating multiple political or advisory committee agenda processes; managing complex data management systems; handling highly confidential matters on behalf of senior management; implementing system and business process changes; coordinating meetings/workshops; and preparing reports and supporting documentation such as speaking notes or presentations.
• Provide recommendations on, or implement a range of administrative projects or departmental initiatives with administrative implications.
• Support department staff in ensuring policies and procedures are followed and approved.
• Develop, implement and evaluate office operations and revise procedures to increase efficiency and respond to changing needs.
• Exercise judgment to devise solutions where standard methods and practices are not options.
• Support the implementation of corporate policies and processes including liaising with other departments and external agencies as required.
• Responsible for tracking and following up on various matters related to requests and projects such as deadlines and deliverables.
• Manage space planning and allocation requirements.
• Responsible for IT requests, petty cash, the BMO Purchase Card program, cell phone coordination and the records management activities of the department.
• Hire, supervise, direct and develop direct reports, monitoring performance towards department and corporate objectives.
• Ensure staff adhere to corporate workplace conduct policies and resolve issues staff encounter while performing their duties.
• Encourage teamwork and provide constructive feedback.
• Monitor staff workloads and assist in resolving conflicts.

Location:

Burnaby, BC

Workplace Information:

• On site
• Salary: $113,922.18 annually
• Terms of Employment: Permanent employment, Full-time
• Starts as soon as possible
• Vacancies: 1 vacancy

Advertised Until:

2025-04-27