Executive Assistant

Job Summary

Job Description

What is the opportunity?

In the role of Executive Assistant, you will provide administrative support to a variety of teams within the investment management division of RBC Global Asset Management (RBC GAM), a North American-based asset manager with global scope and industry leading investment management capabilities. RBC GAM manages approximately C$680 billion in assets worldwide on behalf of institutional and individual investors through mutual funds, pooled funds, hedge funds, segregated accounts and specialty investment strategies. For more information, please visit: www.rbcgam.com.

What will you do?

• Provide administrative support to investment team members.
• Independently schedule/coordinate regular team meetings, monitor deadlines, compile reports and email participants.
• Print out/photocopy/bind materials for meetings as requested and prepare meeting minutes if required.
• Travel arrangements (both domestic and international) and prepare detailed itineraries.
• Complete expense reports and reconcile Visa statements on a timely basis.
• Special project work or administrative tasks as required.
• Responsible for maintaining and updating team vacation calendar and absentee records.
• Assist with answering HR questions.
• Provide coverage/support to other admins as well as reception/office staff.

What do you need to succeed?

Must Have

• Excellent interpersonal & communication skills (including written)
• Excellent knowledge of MS Office including Outlook
• Proactive, well organized, able to deal with multiple tasks and changing priorities
• Able to work independently, self-motivated, eager and able to learn
• High level of professionalism and discretion

Nice to Have

• Knowledge of financial and investment Industry
• Good human resources management skills

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work with a dynamic, collaborative, progressive and high-performing team
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities
• Access to a variety of job opportunities across business and geographies

Please Note: This is an in-office role.

Job Skills

Adaptability, Calendar Management, Confidentiality, Data Gathering Analysis, Interpersonal Relationships, Office Administration, Presentation Software, Time Management, Word Processing Software

Additional Job Details

Address: RBC CENTRE, 155 WELLINGTON ST W:TORONTO

City: TORONTO

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: WEALTH MANAGEMENT

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-01-06

Application Deadline: 2025-01-20

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

Inclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.