Administrative Assistant - CAN

RESA Power; Victoria; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Receptionist to ensure smooth office operations in a dynamic environment. This role involves greeting visitors, managing calls, and maintaining an organized workspace. You will facilitate travel arrangements and handle shipping logistics while supporting financial processes through Accounts Payable and Receivable. If you possess strong communication skills and a knack for organization, this opportunity offers a chance to thrive in a supportive team setting. Join a forward-thinking company that values your contributions and fosters professional growth.

Qualifications

• Minimum of 1 year experience in a similar role.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Serve as the primary receptionist and manage incoming calls.
• Maintain office supplies and facilitate travel arrangements.
• Manage Accounts Payable and issue purchase orders.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Independent Work

Education

Diploma in Business Administration

Diploma in Accounting

Tools

Microsoft Office Suite

Job description

Job Responsibilities:

• Serve as the primary receptionist, greeting visitors and managing incoming calls.
• Maintain an organized and efficient office environment by managing office supplies, equipment, and facilities.
• Facilitate travel arrangements for technicians, ensuring timely bookings and itineraries.
• Coordinate with external IT department to address technical issues and support the organization's technology infrastructure.
• Manage shipping coordination and paperwork for local, national, and international shipments.
• Responsible for maintaining Accounts Payable records, including accurate and timely processing of invoices and payments.
• Create and issue purchase orders and invoices for Accounts Receivable, ensuring accuracy and compliance with company policies.
• Generate Purchase Orders and match invoices to Purchase Orders, verifying the correctness of pricing, quantities, and terms.
• Review and allocate employee timesheets to specific projects, ensuring accurate tracking of labor costs.
• Perform bank and credit card reconciliations to maintain financial accuracy and compliance.
• Other duties as assigned.

Required Experience and Qualifications:

• Diploma in Business Administration or Accounting is preferred, with a minimum of 1 year experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle multiple tasks efficiently.

Additional Information:

Travel: 0-5%

Compensation: $24 - $30 per hour

Physical Demands: Lifting a maximum of 50lbs, occasionally. Position is a desk position. Long periods of computer and/or phone work is required.

Prime, a RESA Power Company is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.