Administrative Assistant

Huawei Canada; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

Huawei Canada is seeking an Administrative Assistant for a 12-month contract. The role involves managing visitor access, coordinating office operations, and supporting facilities management. Ideal candidates will have a diploma in Business Administration and relevant experience, demonstrating strong organizational and communication skills.

Qualifications

• 2+ years of relevant experience in office administration.
• Strong knowledge of office procedures and practices.
• Ability to handle multiple duties/projects and stressful situations.

Responsibilities

• Manage visitor access control and registration.
• Coordinate office space planning and facilities management.
• Handle incoming shipping and IT asset management.

Skills

Communication

Organizational

Flexibility

Resourcefulness

Education

Post-Secondary Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Huawei Canada has an immediate 12-month contract opening for an Administrative Assistant

About the team:

As a strategic partner supporting all of Huawei Canada, the Human Resource Department plays a pivotal role in attracting, developing, and retaining top talent while ensuring compliance with corporate and legal standards. By prioritizing employee well-being and professional growth, this department cultivates a culture of collaboration and success. The Human Resource Department is committed to aligning workforce strategies with Huawei’s vision, driving sustainable growth and organizational effectiveness.

About the job:

1. Taking care of internal (from other Huawei offices) and external visitor access control and registration.
2. Assist with Facilities Management; office space planning, manage seating maps, coordinate with landlord - booking loading dock/garbage recycle/air conditioning/leaking/kitchen sink clog/water filter replacement/light changing etc.
3. Coordinate during relocation projects, staff moves, meeting room management and addressing employee complaints/concerns.
4. Pay attention to how things are managed, monitor processes providing input and suggestions to streamline localized processes.
5. Handling all incoming shipping for the office – coordinating with other offices/Procurement as required.
6. Assets management, distribution of IT assets including all computer distribution and assets returns, assets disposal and assets inventory checking and documentation.
7. New hire setup, including ID card preparation and data entry to security system, parking passes, computer distribution, etc.
8. Maintain office operational services, including coffee/water service, plant service, first aid and office cleaning service, etc., and manage office supply order and distribution.
9. Office admin document filing, updating and managing mailing service, including receiving and sending both domestic and international mails and shipment.

Job requirements

About the ideal candidate:

1. Post-Secondary Diploma in Business Administration, or relevant discipline.
2. 2+ years of relevant experience in office administration and strong knowledge of office procedures and practices.
3. Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
4. Resourceful and flexible.
5. Strong communication and organizational skills.
6. Ability to schedule multiple duties/projects and handle stressful situations.
7. Fast learner with the ability to work unsupervised, including an evident work ethic.
8. Desire to contribute to a team environment.