Program Coordinator (Doctoral Programs)

Scholarshipdb; New Brunswick; On-site; CAD 64,000 - 92,000; Full time

Job summary

A leading university is seeking a Program Coordinator for its Doctoral Programs Office. This role involves overseeing application processes, guiding students through their academic journey, and managing essential student records. The ideal candidate will have strong organizational skills and experience in an academic setting. The position offers a competitive salary and a comprehensive benefits package.

Qualifications

• 3 years of professional experience in a business office, government agency, or university setting.
• Proficient in scheduling and coordinating meetings using various computerized systems.

Responsibilities

• Oversees PhD and DrPH application processes and coordinates with faculty reviewers.
• Guides doctoral students through academic milestones and provides coaching.
• Manages student records and ensures compliance with records management best practices.

Skills

Organizational Skills

Communication Skills

Education

Bachelor’s Degree in Public Health

Bachelor’s Degree in Liberal Arts

Bachelor’s Degree in Public or Business Administration

Bachelor’s Degree in Social Sciences

Tools

Microsoft Office

Statistical Software

Outlook

Zoom

Doodle

Job description

Job Category : Staff & Executive - Administrative & Support - General

Department : SPH-PISC Campus

Overview :

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary :

Rutgers School of Public Health is seeking a Program Coordinator (Doctoral Programs) for the Office of Student Affairs Doctoral Program for the School of Public Health located in Piscataway, NJ. The primary purpose of the Doctoral Programs Coordinator position is to provide a wide variety of administrative and support services, as well as perform essential functions, for the day-to-day activities and procedures related to the School’s doctoral programs and other programs and services provided by the Office for Academic Affairs as well as scheduling for Office for Community Engagement and Public Health Service.

Duties include :

• Oversees the PhD and DrPH application processes and, as requested, other applications, ensuring efficient distribution to faculty for evaluation. Coordinates with faculty reviewers to ensure timely completion of doctoral application evaluation and directs the preparation and dissemination of acceptance, wait-list, and rejection communications for admissions.
• Familiarizes doctoral students with the academic environment and guides students through the critical doctoral program milestones, such as the qualifying examination and dissertation phases. Provides coaching to support students’ academic and professional development. Identifies opportunities for doctoral student engagement beyond coursework to build professional and employment skills.
• Creates, updates, and maintains written communication about requirements, deadlines, events, and other information related to doctoral students and faculty, including PhD and DrPH student handbooks, Canvas pages, student forms and other student-focused information and materials. Collaborates with diverse university and school departments, offices and services to ensure accuracy and relevance of information for doctoral students. Implements strategies to enhance communication and streamline the dissemination of critical information to doctoral students, fostering a supportive and inclusive academic environment.
• Responsible for the management and maintenance of PhD and DrPH student records, both paper and electronic, for the school, including the handling of individual development plans, candidacy approval forms, and other essential documents, as well as ensuring accurate documentation of applied practice experiences and dissertation information. Implements best practices for records management to ensure compliance and efficiency.
• Leads the planning and organizing of the DrPH Executive Sessions which are held in Newark and Piscataway (on campus), encompassing weekend sessions. Develops agenda and creates content specifically for the DrPH program, ensuring alignment with program goals. Ensures seamless execution by coordinating logistics, overseeing on-site support, and attending the approximately six weekend sessions per academic year on campus.
• Leads the planning and organizing of the PhD Research Seminar and Doctoral Colloquia which are held in Piscataway (on campus) during the academic year.
• Reviews degree certification packages prepared by doctoral students to ensure all appropriate and necessary information is included.

Position Status : Full Time

Daily Work Shift : Day

FLSA : Exempt

Position Salary : PS23S scale : Maximum salary offered is $67,410

Annual Minimum Salary : 64244.000

Annual Mid Range Salary : 76976.000

Annual Maximum Salary : 91311.000

Union Description : HPAE 5094

Payroll Designation : PeopleSoft

Benefits :

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http : / / uhr.rutgers.edu / benefits / benefits-overview .

Qualifications :

Minimum Education and Experience :

• Bachelor’s Degree in Public Health, Liberal Arts, Public or Business Administration, the Social Sciences or a related field, plus Three (3) year of professional level experience in a business office, government agency, or university setting.
• Must be able to proficiently utilize various computerized systems such as Outlook, Zoom, and Doodle to efficiently schedule and coordinate meetings.
• Strong organizational, written and oral communication skills are required.
• Must have a valid driver’s license and vehicle.
• Equivalent education, experience and / or training may be substituted for the degree requirement.

Preferred Qualifications :

• Proficiency in Microsoft Office essential and proficiency in statistical software preferred.
• Knowledge of Marketplace a plus.

Pre-employment Screenings :

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements :

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action / Equal Employment Opportunity Statement :

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.