Sr. Specialist, Logistics (Event Management and Tradeshow)

Equinix; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Equinix is seeking a skilled Sr. Specialist, Logistics (Event Management and Tradeshow) to join their Global Events Team. This role involves managing logistics for various events, ensuring successful execution while collaborating with internal and external partners. The ideal candidate will thrive in a fast-paced environment and demonstrate strong project management skills.

Qualifications

• 4+ years of experience in corporate events or tradeshow management.
• Demonstrated success managing events of varying size and complexity.
• Excellent written and verbal communication skills.

Responsibilities

• Manage logistics for tradeshows, conferences, and off-site events.
• Develop and manage event budgets and timelines.
• Coordinate with internal stakeholders and vendors.

Skills

Project Management

Budgeting

Organizational Skills

Communication

Adaptability

Education

Bachelor’s degree or equivalent experience

Tools

Cvent

Salesforce

Job description

Who are we?

Equinix is the world’s digital infrastructure company , operating over 26 0 data centers across the globe . Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

Job Summary

We are seeking a skilled and proactiveSr. Specialist, Logistics (Event Management and Tradeshow) to join our Global Events Team. This role will manage a variety of internal and external events including logistics management, budgeting, vendor coordination, and on-site execution, while collaborating closely with internal stakeholders, marketing, and external partners.

The ideal candidate is a strategic thinker who thrives in a fast-paced environment, demonstrates ownership and initiative, and is committed to delivering high impact experiences that reflect the Equinix brand and values.

Responsibilities

Event Management

• Planning and execution of assigned tradeshows, conferences, meetings, and off-site events

• Develop and manage event budgets, timelines, and deliverables, ensuring all milestones are met and post-event reconciliation is completed

• Serve as the primary point of contact for vendors, venues, and internal stakeholders for events under your ownership

• Share innovative ideas and best practices to enhance team performance

Tradeshow Execution & Booth Management

• Lead booth logistics for assigned industry events, including exhibitor services, labor, signage, and technology setup

• Ensure all booth elements are installed and operational on-site, and that staff are briefed on event schedules, expectations, and messaging

• Collaborate with Marketing and Sales teams to support lead capture processes and on-site engagement

Stakeholder & Cross-Functional Coordination

• Partner with Marketing Managers and internal stakeholders to align event goals, messaging, and KPIs

• Participate in or lead planning calls, drive meeting follow-ups, and ensure cross-functional alignment for shared event initiatives

• Coordinate meeting room logistics including scheduling systems, catering, and audio-visual for executive and customer sessions

Evening Receptions & Off-Site Events

• Identify and secure off-site venues aligned with event objectives; manage all related logistics and planning

• Act as the primary liaison with venue contacts, handling all communications and coordination from contract negotiation through on-site execution

• Plan and manage all event logistics including food and beverage, registration, audio visual, room setup, and vendor oversight

• Collaborate with Marketing to define speaking roles or presentation components as part of the event program

• Develop the event run of show and manage guest registration and experience on site

Event Design & Content

• Engage with the Content Team, including presentations and digital platforms

• Contribute to communication strategies (web, email, apps, invitations)

• Create innovative event designs tailored to audience needs

• Guide theme development, agenda creation, and program flow

Post-event Analysis

• Partner with stakeholders to evaluate event performance and recommend strategic improvements for future participation

• Negotiate contracts and secure preference for future events as needed

• Lead final budget reconciliation and ensure all documentation captured

Leadership & Influence

• Model and promote Equinix culture and values

• Build trust with stakeholders through proactive communication and accountability

• Adapt plans to navigate changing priorities or challenges

Qualifications

• Bachelor’s degree or equivalent experience

• 4+ years of experience in corporate events, tradeshow management, or experiential marketing

• Demonstrated success to independently manage events of varying size and complexity

• Strong project management, budgeting, and organizational skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities with professionalism and adaptability

• Experience with event platforms (e.g., Cvent, Jifflenow), Salesforce, or related tools is a plus

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form .

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.