Procurement & Vendor Coordinator

HomeEd; Edmonton; On-site; CAD 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated individual to enhance their procurement processes and vendor management. This role is vital for ensuring compliance and fostering strong vendor relationships. You will be responsible for negotiating contracts, managing warranty claims, and analyzing procurement trends to improve efficiency. Join a team that values integrity, inclusion, and community, and contribute to meaningful work that impacts the lives of Edmontonians. With competitive salaries, professional development opportunities, and a focus on wellness, this position is perfect for someone passionate about making a difference.

Benefits

Paid Personal Wellness Day

Professional Development Plans

Competitive Salaries and Benefits

Qualifications

• 3+ years in procurement roles with a strong understanding of legislation.
• Experience in property management is preferred.

Responsibilities

• Administer vendor qualification and procurement processes.
• Coordinate warranty and insurance claims efficiently.

Skills

Procurement Management

Vendor Relations

Contract Negotiation

Critical Thinking

Communication

Education

Bachelor of Commerce

Relevant Post-Secondary Credential

Tools

Enterprise Resource Planning (ERP) System

Job description

2 weeks ago Be among the first 25 applicants

Direct message the job poster from HomeEd

HomeEd is on a mission to provide Edmononians with quality affordable housing. Our team goes to work every day driven by our purpose that Better Housing Can’t Wait and that we can achieve our vision ofreimagining affordable housing as sustainable, growing and valued throughout Edmonton. Whether we’re developing new properties or managing the 1400+ units we already own and rent around the City, we do so in service to Edmontonians looking for a quality home they can afford in a community they love.

Our staff members are everyday heroes making an impact in the lives of the Edmontonians who need us. Our corporate values are central to how we work and succeed as a team:

• Integrity: We follow through on our commitments, acting honestly and ethically at all times.
• Inclusion: We provide a welcoming environment, where diversity is valued and people are treated respectfully and equitably.
• Community: We engage with tenants and stakeholders, building relationships and working to enhance the quality of life where we operate.
• Stewardship: We take care of our resources, prudently managing our costs, quality, health, safety & environmental impact.
• Growth: We embrace challenges and change, trying new things and learning from them in our pursuit of progress.

We’re always looking for engaged, talented people to help us achieve big things in our community. For us, being a great place to work means:

• Doing meaningful work alongside caring team members that want to make a difference in people’s lives
• Professional development plans and budgets to keep you inspired, learning, and advancing your career
• Competitive salaries and benefits, with additional compensation for exceptional work
• Prioritizing the health and wellness of our team, with a paid Personal Wellness Day every two weeks to recharge

For more information about HomeEd, please visit www.myhomeed.ca

Position Summary

This position will be responsible for administering and enhancing vendor qualification, procurement & management processes, while championing contract administration and compliance. The position will negotiate and uphold agreement terms while maintaining vendor processes and relationships. Additionally the position will coordinate warranty and insurance claims, ensuring fair and timely resolution.

Essential Duties and Responsibilities:

Vendor Qualification and Procurement

• Develop and execute on procurement plans, including issuing Requests for Proposals and Tenders in accordance with legislative and regulatory requirements.
• Coordinate with team members to obtain scope of work, determine project timelines and other relevant information to support procurement processes.
• Prepare or assist in the preparation of procurement specific documents including contracts, specifications, evaluation criteria.
• Review qualifications, proposals, and bids, requesting clarification from proponents; Assist with the quality management of procurement processes and procedures, ensuring evaluations, awards and respondent debriefs are conducted fairly and transparently.
• Facilitate contract execution, negotiating agreements as appropriate.
• Maintain a robust network of qualified vendors in line with operational and project needs.
• Coordinate vendor onboarding and offboarding.
• Maintain, monitor and manage compliance of existing agreements, ensuring vendor information & reporting is up to date.
• Support ongoing vendor engagement following contract award, helping to interpret contract requirements while processing quotations, purchase orders, change orders, contract amendments, as required.
• Manage specific contracts and relations with vendors as appropriate, including all matters related to corporate office.
• Monitor vendor performance and work volume, conducting evaluations, mediations and recommending vendor changes as appropriate.

Material & Warranty Coordination

• Collect, organize and analyze material and warranty information
• Manage warranty claims, ensuring resolution and addressing conflicts or delays
• Enhance processes, procedures and forms to improve value, timeliness and accuracy across contract and warranty terms
• Analyze and manage inventory levels, confirming the delivery of orders while recommending and/or enacting changes to volumes and terms as appropriate

Insurance Claim Coordination

• Enhance and maintain various processes for initiating and managing insurance claims
• Communicate and follow-up with insurance companies and vendors on all active claims
• Support team members through the insurance claim process

Process Analysis & Support

• Analyze market and procurement trends, identifying, recommending and/or implementing strategies to reduce procurement costs and improve efficiency.
• Collaborate with cross-functional teams to gather functional and business requirements and propose appropriate technical solutions, specifications and processes.
• Participate in continuous improvement projects, identifying opportunities to streamline processes, improve efficiency & consistency, and enhance controls.
• Contribute to the implementation and management of HomeEd’s Enterprise Resource Planning (ERP) system.
• Support a variety of corporate initiatives and projects.

Core Competencies:

• Critical Thinking, Risk Management
• Planning and Organizing, Adaptability
• Service Orientation, Communication
• Resources and Fiscal Management

Education & Experience Qualifications:

• Must possess a minimum of three (3) years in procurement-related roles.
• A relevant credential from a post secondary education program. Bachelor of Commerce preferred.
• Strong understanding of procurement legislation and regulations, including the New West Partnership Trade Agreement and the Alberta Public Procurement Act.
• Experience in the property management industry is strongly preferred.
• Ability to work independently.
• Strong interpersonal and communication skills, with experience in handling conflict in a professional manner.

Physical Requirements:

• While performing the duties of this position, the employee is regularly required to possess sufficient physical ability and mobility to walk, stand and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp and make repetitive hand movement in the performance of daily duties; to lift, carry, push and pull 5 - 50lbs; to operate assigned equipment, and to verbally communicate to exchange information.
• Must be physically able to climb ladders, bend or crawl into awkward spaces.
• In order to perform the duties of this position, the employee will need to be able to see in the normal visual range, with or without correction; and to hear in the normal audio range, with or without correction.

Work Requirements:

• Part of your job will be to work with people in high-risk situations and the vulnerable sector which requires a criminal record check.
• The job requires some travel. As such, the position must possess a driver's license valid in the Province of Alberta. Unless otherwise stated by HomeEd, the employee should have access to a reliable vehicle with appropriate vehicle insurance as well as a clean driving record as per HomeEd policies.
• Evening and weekend availability may be required.

Disclaimer:

This position description is intended to convey information essential to understanding the scope of the position, and the general nature and level of work performed by job holders within this position. However, this position description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Business Development

• Industries

  Non-profit Organizations

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