Dynamic Primary Care Administrative Specialist

Kenora Chiefs; Northwestern Ontario; On-site; CAD 54,000 - 66,000; Full time

Job summary

Kenora Chiefs Advisory (KCA) is seeking an Administrative Clinic Assistant, Primary Care, to support both on-site community clinics and cross-community coordination. You will manage referrals, patient charts, and documentation, ensuring smooth physician workflow and accurate data entry across PS Suite and referral systems.

In addition to clinic days, you will travel to First Nation communities to support Rural Generalist physicians, coordinate schedules, and assist in preparing reports while

Qualifications

• Diploma or certificate in Office or Health Administration or equivalent combination of education and experience.
• Minimum two years of administrative experience in a healthcare or clinical environment.
• Proficient in EMR systems (PS Suite) and referral platforms (Novari, OCEAN).
• Strong organizational, communication, and multitasking skills.
• Demonstrated accuracy and attention to detail in data entry and record management.

Responsibilities

• Provide direct non-clinical administrative support to Rural Generalist physicians as directed.
• Be available in community to complete administrative tasks supporting physician workflow.
• Review, process, and track incoming referrals through Novari and OCEAN eReferral platforms; follow up on incomplete or pending referrals.
• Create and activate patient charts; reconcile data between Novari and PS Suite to ensure no missed follow-ups.
• Maintain tracking systems for referrals, pending investigations, follow-ups, and outstanding documentation.
• Assist in handling EMR schedule management, appointment entry, and booking follow-up appointments as directed.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Data entry

Education

Diploma or certificate in Office or Health Administration

Tools

PS Suite

Novari

OCEAN

Microsoft Office

Job description

Kenora Chiefs Advisory (KCA) is seeking an Administrative Clinic Assistant, Primary Care, to support both on-site community clinics and cross-community coordination. You will manage referrals, patient charts, and documentation, ensuring smooth physician workflow and accurate data entry across PS Suite and referral systems.

In addition to clinic days, you will travel to First Nation communities to support Rural Generalist physicians, coordinate schedules, and assist in preparing reports while