documents controller

Charter Project Delivery Inc.; Vancouver; On-site; CAD 55,000 - 70,000; Full time

Job summary

A respected engineering firm in Metro Vancouver is seeking a Records Management Specialist to manage document classification and coding. The role requires a Bachelor's degree and 2-3 years of related experience. Benefits include health coverage, subsidized transportation, and team building opportunities. This position is on-site and requires attention to detail and excellent communication skills.

Benefits

Health benefits

Long-term care insurance

Subsidised public transportation

Wellness program

Qualifications

• 2 years to less than 3 years of experience in a relevant field.
• Ability to operate information retrieval systems effectively.

Responsibilities

• Assign classification and metadata codes to records.
• Develop document inventories.
• Classify, code, cross-reference, log and store records.
• Compile statistics and reports on activities within records management services.

Skills

Attention to detail

Excellent written communication

Excellent oral communication

Organized

Team player

Education

Bachelor's degree

Tools

MS Office

SharePoint

MS Excel

MS Outlook

MS Word

MS Windows

Computer assisted records management system

Job description

Overview

Languages: English

Education: Bachelor\'s degree

Experience: 2 years to less than 3 years

Work arrangement: On site. Work must be completed at the physical location. There is no option to work remotely.

Work setting: Engineering firm

Responsibilities

• Assign classification and metadata codes to records
• Develop document inventories
• Classify, code, cross-reference, log and store records
• Compile statistics and reports on activities within records management services
• Implement and update records classification, retention and disposal scheduling plans
• Label, prepare and transfer information files according to established records management life-cycle procedures and schedules
• Maintain access lists for security classified records
• Operate information retrieval systems to research and extract records

Filing systems

• Alphabetic
• Block numeric
• Numeric

Computer and technology knowledge

• MS Office
• SharePoint
• Computer assisted records management system
• MS Excel
• MS Outlook
• MS Word
• MS Windows

Area of work experience

• Construction site
• Community service organization

Work conditions and physical capabilities

• Attention to detail
• Fast-paced environment
• Sitting
• Work under pressure

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Team player

Benefits

• Health benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits
• Long term benefits: Long-term care insurance, Maternity and parental benefits
• Other Benefits: Subsidised public transportation, Team building opportunities, Wellness program