Documentation Specialist

SLR Consulting; Edmonton; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive benefits

Flexible work options

Career growth opportunities

Job summary

SLR Consulting (Americas) is hiring a Documentation Specialist to support our project documentation needs across the Americas. You’ll proofread, format, and assemble technical documents into readable, concise reports, ensuring consistency with house style and deadlines.

You’ll work with engineers, scientists, and project managers, handling confidential information and e-publishing documents. The role offers flexible work options and opportunities for professional growth.

Qualifications

• Minimum of one year of experience as document formatter and proofreader within STEM fields.
• Some legal document experience is an asset.
• Superior written communication skills; a sample of proofreading work may be requested.
• Advanced computer skills in Word, Excel, SharePoint, and PowerPoint.
• Experience in environmental services industry is an asset.
• Ability to work independently with minimal supervision and strong time management.

Responsibilities

• Proofread technical documentation for grammar and house style.
• Format large documents in Word and Excel and publish reports in PDF.
• Assist in proposal preparation, printing, and client submission under deadlines.
• Prepare and update report templates.
• Support project delivery through documentation setup and formatting.
• Assist Project Managers with day-to-day tasks and data management.
• E-publish documents, reports, and proposals.

Skills

Proofreading

Writing

Communication

Collaborative work

Tools

MS Word

Excel

SharePoint

PowerPoint

Adobe Acrobat

Job description

We are SLR Consulting (Americas), a 1500+ team of advisory, environmental, engineering, and regulatory professionals across Canada, the United States, and LATAM. We deliver environmental and sustainability services to our clients through the integration of over 30 advisory, technical environmental, and engineering disciplines to help clients address some of their most complex challenges around sustainability. We are Making Sustainability Happen.

Documentation Specialist – As our new Documentation Specialist, you will play an important role on a team whose work is essential to achieving this goal.

What You’ll Be Doing

In this role, you’ll partner with team members throughout all levels of the company, as part of the Americas shared services team. You’ll support SLR’s project documentation needs across all our offices and help drive the consistency and quality of SLR deliverables. We’ll trust you to manage critical, confidential information as you work with legal and financial documents.

You’ll collaborate with our technical staff to prepare and deliver technical reports and other documentation for various projects across the organization, and will review, proofread, format, and assemble various technical documents into readable, concise, and professionally formatted documents.

Success in this role will require strong proofreading and writing skills, exceptional attention to detail, and the ability to manage multiple competing priorities in a fast-paced environment. You’ll also need to be highly collaborative in your work and communicate effectively with colleagues at all levels of the organization, across various provinces, countries, and time zones. This role has flexible work options.

Your biggest assets will be your excellent verbal and written communication skills, a proactive attitude towards new challenges, strong computer skills, and your ability to build strong relationships.

Specific Responsibilities Will Include

• Proofread technical documentation for correct grammar, consistency in “voice,” and to match house style.
• Format large, complex documents using MS Word and Excel, and publish complete reports using Adobe Acrobat, including inserting graphics and tables into a final .pdf document.
• Assist in proposal preparation, including finalizing, printing, and collating documents for client submission under tight deadlines.
• Prepare/update report templates.
• Support project delivery efforts through documentation set-up, style guide compliance, document formatting, and electronic compilation.
• Assisting Project Managers in the execution of day-to-day project tasks including report compilation, information/data management, client liaison, and ensuring compliance with SLR policies and procedures.
• E-publishing documents, reports, and proposals.

Your success in this position will require a high degree of organization, attention to detail, time management, and a collaborative approach supporting our One Team culture. You’ll enjoy a flexible and dynamic work environment with an engaged team of fellow professionals.

Working @ SLR

With us, there is no doubt you’ll grow your subject-matter expertise and industry knowledge. We care about investing in our employees for the long-run, and if you ask our team, they’ll tell you that’s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.

Here’s what else you’ll enjoy as part of our team:

• Competitive total compensation package including comprehensive benefits, vacation, and a suite of wellness initiatives.
• Final agreed upon compensation will be commensurate with individual education, professional designation, experience, internal parity, and location.
• Full-time, permanent role with opportunities for professional growth and advancement.

Qualifications/Education/Memberships

• Minimum of one year of experience as document formatter and proofreader within STEM fields. Some legal document experience also an asset.
• Superior written communication skills – a sample of your previous proofreading work and/or skill testing may be required.
• Advanced computer skills in Microsoft Word (template creation, master documents), Excel (formulas, tables, formatting), SharePoint (file management, collaborative working, version control), PowerPoint (slide masters, multimedia).
• Experience working in the environmental services industry is an asset.
• Proven experience in working independently, with minimal supervision.
• Excellent organizational and time-management skills; ability to multi- task and prioritize multiple competing priorities.
• Proactive, self-driven, and results-oriented work ethic.
• Ability to work collaboratively within a team.
• Can be located in Edmonton or Calgary.

This job posting is for an existing vacancy.

Artificial intelligence is not being used to screen, assess, or select applicants.

SLR strives to build diverse teams that reflect the communities we work in, and encourages applications from traditionally underrepresented groups including women, visible minorities, Indigenous peoples, people identifying as 2SLGBTQI+, veterans, and people with disabilities.