Document Digitization Specialist

David Aplin Recruiting; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading employment agency is seeking a meticulous Document Digitization Specialist to assist in converting sensitive physical records into secure digital formats. This role involves hands-on organization of files and technical tasks such as scanning and maintaining electronic archives. Ideal candidates are detail-oriented and understand the importance of confidentiality.

Qualifications

• Experience operating document scanners and using OCR software.
• Knowledge of digital file organization and document control systems.
• Ability to work independently and meet productivity goals.

Responsibilities

• Sort, label, and organize physical records.
• Operate high-resolution scanners to digitize documents.
• Review scanned files for accuracy.

Skills

Attention to detail

Organizational skills

Document security

Education

Background in records management or administrative support

Tools

OCR software

Google Drive

Google Sheets

Job description

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Aplin is seeking a meticulous and dependable Document Digitization Specialist to support the conversion of sensitive physical records into secure digital formats to support our client in Downtown Vancouver.This role involves both hands-on work organizing and preparing physical files, as well as technical tasks such as scanning, digitizing, and maintaining electronic archives. The ideal candidate is detail-oriented, values accuracy, and understands the importance of maintaining confidentiality throughout the digitization process.

The project is set to start in mid June for two months with potential of extension.

Key Responsibilities

• Sort, label, and organize physical records in archive storage areas
• Prepare documents for scanning by removing staples and grouping files by category or date
• Operate high-resolution scanners to digitize physical documents
• Use OCR software to convert scanned images into searchable PDF files
• Apply consistent file naming conventions and categorize digital files accurately
• Tag digital documents with relevant metadata, such as dates, categories, and document types
• Store digital files securely using platforms like Google Drive
• Monitor and log digitization progress using spreadsheets or task management tools
• Review scanned files for accuracy and report any damaged or illegible documents
• Maintain strict confidentiality when handling sensitive or classified materials

Required Qualifications

• Comfortable using computers and cloud-based tools like Google Drive and Google Sheets
• Experience operating document scanners and using OCR software
• Knowledge of digital file organization and document control systems
• Excellent attention to detail to ensure precise and error-free digital records
• Strong organizational skills for managing both physical and digital materials
• Understanding of document security and access control protocols
• Ability to work independently and meet productivity goals
• Previous experience handling confidential records in legal, HR, finance, or medical settings is an asset
• Background in records management, administrative support, or library work is preferred
• Physically capable of working in storage areas and lifting/moving document boxes when necessary

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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