Document Controls Specialist

Ganotec Inc.; Toronto; On-site; CAD 110,000 - 120,000; Full time

Job summary

Ganotec Inc. is seeking a Document Control Specialist to manage project documentation for its Nuclear market segment. This role requires a minimum of 5 years experience in document control within the construction or engineering industry, along with strong organizational and communication skills. Successful candidates will join a dynamic team committed to excellence in document management and project support.

Benefits

Comprehensive health benefits

Employee assistance programs

Retirement plans with matching

Generous paid time off

Qualifications

• Minimum of 5 years in document control, particularly in construction.
• Proficiency in document management software and Microsoft Office.
• Strong communication and organizational skills are essential.

Responsibilities

• Develop and maintain a document control system.
• Ensure all project documentation is accurate and up to date.
• Manage the distribution and retrieval of documents.

Skills

Organizational skills

Attention to detail

Communication

Ability to manage multiple priorities

Confidentiality

Education

5+ years of experience in document control

Proficiency in document management software

Tools

Microsoft Office Suite

Job description

Requisition ID: 176720

Job Level: Senior Level

Home District/Group: Ganotec District

Department: Document Controls

Market: Nuclear

Employment Type: Full Time

Position Overview

On our team, you’ll have the opportunity to see, design and construct more than you ever imagined. Working hard will not only bring you satisfaction from a job well done, but it will help propel your career forward faster than you might expect. Kiewit’s culture encourages training, developing your skills, and tailoring your experience and knowledge to allow you to take on projects that impact millions across North America. With top-notch health benefits, a wealth-building plan, and unbeatable growth opportunities, joining Kiewit can bring a lifetime of personal success and satisfaction.

District Overview

As an industrial contractor, Ganotec offers a complete service serving the industrial sector in Canada. Ganotec has the ability to offer all major disciplines including civil works, steel framing construction, mechanical equipment installation, piping and electrical, instrumentation and control work. We execute our projects according to different business models including construction management mode, turnkey, target price, time and material and / or traditional mode. We have always been passionate about projects in "partnership", in collaboration with owners, equipment suppliers and engineers, from the early stages of the project development phase to enable a more effective strategy. Ganotec is continuously at the cutting edge, constantly looking for opportunities for improvement without losing sight of what has made the success of the company.

Location

Oakville ON

Responsibilities

• Develop and maintain a document control system that meets the needs of the project.
• Ensure all project-related documentation is accurate, complete, and up-to-date.
• Manage the distribution and retrieval of documents, including hard copies and electronic copies.
• Develop and maintain document control procedures and processes.
• Ensure all documents are properly labeled and tracked.
• Ensure compliance with all relevant regulations and standards.
• Train project team members on document control procedures and processes.
• Collaborate with other departments to ensure proper document control coordination.
• Manage and maintain a centralized document repository.
• Maintain a log of all project-related documentation, including submittals, RFIs, and change orders.
• Ensure timely and accurate distribution of documents to all necessary parties.
• Communicate with contractors and subcontractors to ensure compliance with document control procedures and processes.
• Perform other duties as assigned.
  
  
  

Qualifications

• Minimum of 5 years of experience in document control, specifically in the construction or engineering industry. Nuclear market is a plus.
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to work in a fast-paced environment and manage multiple priorities.
• Proficiency in document management software and Microsoft Office Suite
• Knowledge of construction terminology and processes
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information.
  
  
  

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
  
  
  

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction and Civil Engineering

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