Document Controller-Rail & Transit

Sener; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Toronto seeks a Document Controller to manage project documentation for rail projects. The role involves ensuring compliance and efficient document management in a hybrid work environment. Ideal candidates will have experience in document control within rail or civil engineering, along with excellent organizational and communication skills.

Qualifications

• 5-6 years’ experience in document control with a Rail or Civil engineering firm.
• Experience in a fast-paced environment.
• Ability to organize, schedule, and coordinate workload.

Responsibilities

• Receive and distribute project documentation.
• Maintain the project document system.
• Ensure documents are authorized, issued, and distributed correctly.

Skills

Coordination skills

Organizational skills

Communication skills

Tools

Microsoft Office

Adobe Acrobat 9 Professional

Aconex

Procore

Job description

SENER is an independent engineering & construction firm. Established in 1956, today SENER employs 2,500 people globally. Our mission is to serve our clients and the society by providing advanced, accurate and effective engineering solutions that improve our clients’ businesses and facilitate society’s access to competitive, safe, sustainable, and state-of-the-art services, equipment, and utilities.

Expanding our presence in Toronto and the Canada SENER aspires to incorporate people with the greatest talent and vocation, guiding their human and professional development through growing responsibilities and challenges. We believe in our professionals and support their performance, offering an environment with sufficient freedom to motivate individual initiatives that add value to our operations and improve SENER. We trust the best to lead, avoiding any discrimination and demanding not only professional aptitude and results but also exemplary conduct, teamwork, dedication, and commitment.

At SENER we know that, with the right people on board, everything is possible.

This positionwill be to work on projects for Rail (High Speed, Metro, LRT, streetcars) in the head Toronto office downtown. This is a hybrid role with 3 days per week in office.

Document Controller responsibilities include :

• Receive and distribute project documentation
• Maintain the project document system
• Ensure that documents are authorized, issued, and distributed correctly
• Provide a single coordination point for the management of project construction documents and records
• Monitor the effectiveness of digital delivery platforms and where necessary, identify and implement improvements to maintain efficiency
• Manage the project’s paper-based systems for the storage, distribution, retrieval of documentation and records
• Provide an elevated level of quality assurance and technical review on all document management system matters relating to the project
• Consult with document originators, subcontractors, and other construction staff and / or designers to ensure accuracy and to resolve discrepancies relating to Procore
• Ensure the construction, procurement and commissioning teams have access to the correct documentation and conduct regular audits to ensure compliance
• Must be able to demonstrate computer literacy in Microsoft Office applications and an engineering or construction-oriented Document Management System. Knowledge of or certification in Aconex and Procore is an asset
• Excellent verbal and written communication and presentation skills and the ability to collaborate within an international project team environment.

Qualifications :

• Excellent coordination and organizational skills are essential
• 5-6 years’ experience in document control with a Rail or Civil engineering firm
• experience in a fast paced environment
• Rail or large civil project experience in Toronto an asset
• Must possess the ability to organize, schedule and coordinate own workload to meet established deadlines and milestones.
• Proficient in Microsoft Office, word, Adobe Acrobat 9 Professional