Document Controller

Kenaidan Contracting Ltd; Toronto; On-site; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Top wages

Benefit coverage for you and your Dep

Employer RRSP contributions

Paid Time Off

Job summary

Kenaidan Murphy Joint Venture has an opening in Toronto, ON for a Document Controller to manage project documentation, ensuring accuracy, accessibility and compliance with regulatory requirements. You will maintain the document control system, log and distribute documents to stakeholders, generate reports, and support project teams with secure, efficient document retrieval.

Required diploma/degree in a related field and 5–10 years in construction administration; Aconex is required, Primavera

Qualifications

• Diploma or degree in Civil Engineering, Construction Management, Architecture, or related field.
• 5–10 years of construction administrative experience; hands-on contributor.
• Exposure to Heavy Civil projects is an asset.
• Aconex software is a must; Primavera Unifier is an asset.

Responsibilities

• Maintain and manage the document control system for all project-related documents, including drawings, specifications, and contracts.
• Log and distribute project documents to various stakeholders within agreed timelines.
• Ensure that all documents comply with project standards and regulatory requirements.
• Generate and maintain reports, including document status and audit reports.
• Provide support to project teams in capturing and locating documents in the document management system.
• Follow security guidelines to ensure approved, current documentation is accessible to relevant parties.
• Escalate any issues with document control promptly.
• Assist in the preparation of reports as required.

Skills

Attention to detail

Communication skills

Analytical skills

Problem-solving

Education

Diploma or degree in Civil Engineering, Construction Management, Architecture, Business

Tools

Aconex

Oracle Primavera Unifier

Job description

Kenaidan and Murphy are excited to announce a joint venture dedicated to bringing global innovation to infrastructure projects across Ontario.

Project Overview:

The Bloor-Yonge CapacityImprovements Project is a significant undertaking by the Toronto Transit Commission (TTC) to expand and modernize Bloor-Yonge station – Canada’s busiest subway hub. This initiative is focused on meeting both current and future ridership needs by improving the station’s efficiency, capacity, and accessibility.

The Kenaidan Murphy Joint Venture (KMJV) is committed to transforming the station to enable faster, more reliable, and more comfortable travel throughout the Greater Toronto Area. The project will deliver upgraded facilities, contributing to a safer, cleaner, and higher-capacity subway system for passengers.

Who we are:

Founded in 1974, Kenaidan continues to be a fixture as a dynamic construction firm dedicated to creating structures that will contribute to the well‑being of our community and enhance the fabric of our communities for years to come. Our confidence in our expertise and passion for our work has allowed us to deliver an array of projects with unmatched precision, quality, and efficiency. From general contracting to construction management, we deploy a collaborative approach, embedding innovation and sustainability into every project. #TeamKenaidan

Murphy operates in the United Kingdom, Ireland, Canada and America as a leading international specialist engineering and construction company. Founded in 1951, we are committed to improving life through delivering world-class infrastructure, providing engineered solutions across transportation, natural resources, energy, and water sectors. With around 4,000 engineers, professional managers, and skilled operatives internationally, we work together as One Murphy to ensure project success. #MoveToMurphy.

We are a proud Equal Opportunity Employer, committed to providing employees’work-life balancewith acompetitive compensationpackage including:

• Top wages
• Benefit coverage for you and your dependents
• Employer RRSP contributions (no match required)
• Paid Time Off

We currently have an opening in Toronto, ONfor a:

Document Controller

The Document Controlleris responsible for managing and overseeing the flow of project documentation to ensure accuracy, accessibility, and compliance.

How will you contribute to the team?

To perform this role successfully, the candidate will be responsible for but not limited to the following:

• Maintain and manage the document control system for all project-related documents, including drawings, specifications, and contracts.
• Log and distribute project documents to various stakeholders within agreed timelines.
• Ensure that all documents comply with project standards and regulatory requirements.
• Generate and maintain various reports, including document status and audit reports.
• Provide support to project teams in capturing and locating documents in the document management system.
• Follow security guidelines to ensure that approved, current documentation is available to relevant parties.
• Escalate any issues with document control promptly.
• Assist in the preparation of reports as required.

Education and Experience:

• Diploma or degree in Civil Engineering, Construction Management, Architecture, Business or related field.
• 5-10years of experience in a construction administrative role and is more of a doer than a manager
• Exposure to Heavy Civil projects including Infrastructure and Rail would be an asset.
• Aconex software is a must
• Prior experience with Oracle Primavera Unifier is an asset.
• Excellent attention to detail and accuracy.
• Proficiency in document management software and tools.
• Effective communication and interpersonal skills.
• Strong analytical and problem-solving skills.

Salary Range:

Between $80,000 - $110,000, depending on experience

We are an inclusive and equal opportunity employer committed to providing diversity and accommodation for applicants upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

This is a non-management position

This is a full time position