Document Controller

Insight Global; Halifax; On-site; Full time

Job summary

An established industry player is looking for a detail-oriented Document Control Specialist to join their dynamic team. This role involves managing transmittal requests, ensuring compliance with business standards, and maintaining organized records. The ideal candidate will thrive in a fast-paced environment, demonstrating strong attention to detail and excellent organizational skills. This position offers a unique opportunity to contribute to important projects while collaborating with various departments. With a competitive compensation package and benefits starting on the 31st day of employment, this is an exciting chance to grow your career in a supportive atmosphere.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Short-term Disability

Long-term Disability

Life Insurance

AD&D Insurance

Retirement Savings Account

Employer Matching

Sick Leave

Qualifications

• 2+ years of experience in document control or records management.
• University degree or college graduate in relevant fields.

Responsibilities

• Manage incoming and outgoing transmittal requests.
• Ensure compliance with business standards and maintain records.
• Collaborate with departments to meet document control needs.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Interpersonal Skills

Data Entry

Database Management

Education

University Degree in Business Administration

College Graduate in Technologies

Tools

Electronic Document Management Systems

Windchill

Job description

6-month contract, possibility of extension. Hybrid 3x per week on-site in Ottawa, ON.

Job Description:

We are seeking a detail-oriented and organized Document Control Specialist to join our client's team. The ideal candidate will be responsible for managing and processing incoming and outgoing transmittal requests, ensuring compliance with business standards, and maintaining accurate and accessible records. This role requires strong attention to detail, excellent organizational skills, and the ability to work independently and as part of a team.

Key Responsibilities:

1. Process incoming transmittal requests from vendors, including quality checking files, ensuring compliance with ISI coversheets, creating Windchill objects, modifying metadata, and sending delivery notifications.
2. Process outgoing transmittal requests to subcontractors and vendors, including quality checking files, ensuring matches to Windchill metadata, modifying metadata, downloading from subcontractor’s Windchill, and sending delivery notifications.
3. Handle incoming TDP (T26) delivery notifications from subcontractors, including quality checking files, ensuring matches to Windchill metadata, modifying metadata, downloading from subcontractor’s Windchill, and sending delivery notifications.
4. Prioritize tasks with a focus on financial claims, design zone, SM-512 SDRL response, production queries (PQs), and expedited requests.
5. Collaborate with various departments to ensure document control needs are met and compliance requirements are adhered to.
6. Maintain an organized and secure document storage system.

Requirements:

1. University degree or college graduate in business administration or technologies, or an equivalent combination of education and experience.
2. At least 2 years of experience in document control, configuration management, or records management.
3. Must meet the requirements to obtain security clearance.
4. Strong attention to detail and organizational skills.
5. Proficient in the use of electronic document/data management systems; familiarity with Windchill is an asset.
6. Experience with data entry and database management.
7. Professional maturity and the ability to work in a fast-paced changing environment.
8. Excellent communication and interpersonal skills.

Compensation:

$25/hr to $45/hr. Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as short-term and long-term disability, life insurance and AD&D. Employees will also have access to a registered retirement savings account with employer matching. Employees in this role are also entitled to sick leave and/or other paid time off as provided by applicable law.