Document Control Specialist (Contract)

Thermon; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in process heating systems is seeking a Document Control Specialist to manage and track project documentation within the engineering department. The ideal candidate will have strong communication skills, familiarity with Microsoft Office applications, and the ability to work effectively in a team environment.

Qualifications

• Strong written and verbal communication skills in English.
• Familiarity with Excel and other Microsoft Office applications.
• Good problem-solving skills.

Responsibilities

• Track and issue documents externally and internally.
• Prepare and manage the Document Distribution Matrix (DDM) for each project.
• Maintain electronic document control system (e.g., DocBoss).

Skills

Communication

Problem Solving

Tools

Excel

Microsoft Office

Job description

Who We Are

Thermon Canada Inc. is a world leader in process heating systems. We are currently experiencing rapid growth due to global expansion.

We design and manufacture heating and filtration systems for the energy sector, primarily oil, gas, nuclear, and process heating applications.

Thermon has an established record of innovation and excellence. We recognize this is only possible with the hard work and dedication of our employees. We strive to maintain a dynamic and diverse workforce.

We offer environments where collaboration, mentoring, and professional growth are encouraged. Ideal candidates for our team will recognize the value of being part of an organization that not only provides a competitive wage but also promises a great career.

Through our values, Care, Commit, and Collaborate, Thermon strives to be the world leader in industrial process heating solutions by creating a culture of passionate people dedicated to anticipating customer needs.

The Role

The Document Control Specialist reports to the Engineering Manager and is responsible for all document control functions within the engineering department. They collaborate with project personnel and project managers to efficiently send and receive project documentation from the project team to other Thermon stakeholders or external clients. They also complete file retention for all projects and maintain and update document management procedures as required.

What You Will Do

1. The Document Control Specialist is responsible for tracking and issuing documents externally and internally, as well as verifying the revision and title block content before submittals.
2. Responsible for the preparation and management of the Document Distribution Matrix (DDM) for each project and verifying the information entered by the document originator.
3. Ensuring the originator and the responsible Thermon team are notified of all entries they requested in an efficient and timely manner.
4. Responsible for document handover at the end of projects in accordance with individual project specifications.
5. Responsible for executing document retention in accordance with Thermon's guides and procedures.
6. Responsible for preparing manuals in accordance with project specifications.
7. Maintain electronic document control system (e.g., DocBoss or any future DMS tool).
8. Copy, scan, and file engineering documents.
9. Prepare shop packages for shop release.
10. Able to function effectively in a team environment.
11. Able to plan, prioritize, and organize workload.

To Be Successful in This Role You Will Possess

1. Strong written and verbal communication skills in English.
2. Familiarity with Excel and other Microsoft Office applications.
3. Good problem-solving skills.