Document Control Specialist

Kiewit; Calgary; On-site; CAD 55,000 - 85,000; Full time

Job summary

Kiewit Energy Canada District in Calgary, Alberta is hiring a Document Control Specialist to support management of engineering documents for permanent design projects in compliance with government and company regulations.

You will handle distribution of engineering documents, prepare transmittals, perform quality checks, and maintain document management systems and permissions, ensuring timely resolution of issues.

Qualifications

• Bachelor’s degree preferred but not required in business or information fields.
• 3+ years experience with engineering documents and procedures.
• Proficient in Microsoft Office Suite and document workflows.
• Excellent written and oral communication; detail oriented.
• Indexing, filing and controlling engineering documents; team player.
• Experience with Bluebeam, Adobe Pro or Smartsheet is a plus; EDMS knowledge helpful.

Responsibilities

• Support management of engineering documents per regulations.
• Process internal/external distribution and prepare transmittals.
• Review quality of documents; maintain document systems and permissions.
• Resolve document control issues promptly.

Skills

Detail oriented

Communication

Team collaboration

Multitasking

Education

Bachelor’s degree in business / information management / IT / data management / CIS

Tools

Bluebeam

Adobe Pro

Smartsheet

InEight Document

SharePoint

Aconex

Job description

Requisition ID: 182497

Job Level: Mid Level

Home District/Group: Kiewit Energy Canada District

Department: Document Controls

Market: Industrial

Employment Type: Full Time

Position Overview

As a Document Control Specialist, you will support and assist the Kiewit Energy Canada distrit with the management of engineering documents in accordance with government/company regulations for various permanent design projects.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta. We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam–assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), Water Treatment and major mine developments. We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada. Our design services group are based in Calgary, Lenexa KS and Houston TX offering expertise in process, piping, mechanical, electrical and civil/structural disciplines.

Location

The position is based in Calgary, Alberta. You will be required to work in‑office full‑time.

Responsibilities

• The Document Control Specialist will support and assist the management of engineering documents in accordance with government/company regulations and procedures on various projects.
• The Document Control Specialist is responsible for processing internal and external distribution of engineering documentation on incoming and outgoing workflows, and preparing transmittals for document distribution, as directed.
• Other duties include reviewing and/or conducting quality checks of documents, as needed; configuring, updating and maintaining engineering document management systems and permissions; updating and maintaining various distribution matrixes
• Address and resolve any issues related to document control promptly.

Qualifications

• Bachelor’s degree in business, information management, information technology, data management, or computer information systems is preferred, though not required.
• 3+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.
• Proficient use of Microsoft Office Suite
• Excellent written and oral communication skills
• Detail oriented with effective organization and coordination skills
• Ability to:
  • identify and utilize the correct tools, systems and techniques to index, file and control engineering documents
  • remain flexible when dealing with changing requirements
  • multi-task and work proactively to resolve issues
  • work independently
  • effectively collaborate with others in a team‑based environment
• Proficiency in software such as Bluebeam, Adobe Pro, or Smartsheet is preferred
• Experience with EDMS such as InEight Document, SharePoint, Aconex is preferred
• Knowledge of construction and engineering related terms is an asset
• Knowledge of Bluebeam Studio for comment resolution is an asset

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.