Document Control Manager

Aecon Concessions; Surrey; On-site; CAD 90,000 - 120,000; Full time

Job summary

Aecon is seeking a Document Control Manager to lead the development of document control guidelines and manage project correspondence for major Canada-based projects. You will define processes, implement tools, and ensure compliance with client requirements throughout the project life cycle.

Reporting to the Project Manager, you will coordinate internal and external stakeholders, drive continuous improvement of document workflows, and mentor staff while maintaining the highest safety and quality

Responsibilities

• Createdocumentcontrolguidelines and responsibilities and ensure these are executed and followed appropriately
• Implement adocumentmanagement team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization
• Define and implement the tools, systems, policies and procedures necessary to effectively managedocumentcontrolrequirements
• Act as the main point of contact fordocumentcontrolwith internal and external stakeholders
• Establish document management best practices and opportunities for continuous improvement
• Develop and implement work processes and procedures such as Operations and MaintenanceDocumentReviewControl, Design/EngineeringDocumentReviewControl, CorrespondenceControl, Contract or Vendors Data Management, Standards Management, Project Standards andDocumentNumbering
• Design and implement detailed work instructions to support the approved procedure
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained
• Monitor staff performance and quality of work through providing coaching/mentoring and training
• If required, set up hard copy filling system with wet signature hard copy filing
• Champion the development of improveddocumentworkflows to reduce timelines

Job description

Operating Sector: Major Projects West

Position Title: Document Control Manager

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What Is The Opportunity?

Reporting to the Project Manager, the Document Control Manager will be a key member of the project team. The successful candidate will be responsible for defining and implementing processes, policies and procedures in order to establish document management best practices. They will also support operations through the effective management of all project correspondence through the life cycle of the project, in compliance with client requirements.

What You'll Do Here:

• Createdocumentcontrolguidelines and responsibilities and ensure these are executed and followed appropriately
• Implement adocumentmanagement team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization
• Define and implement the tools, systems, policies and procedures necessary to effectively managedocumentcontrolrequirements
• Act as the main point of contact fordocumentcontrolwith internal and external stakeholders
• Establish document management best practices and opportunities for continuous improvement
• Develop and implement work processes and procedures such as Operations and MaintenanceDocumentReviewControl, Design/EngineeringDocumentReviewControl, CorrespondenceControl, Contract or Vendors Data Management, Standards Management, Project Standards andDocumentNumbering
• Design and implement detailed work instructions to support the approved procedure
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained
• Monitor staff performance and quality of work through providing coaching/mentoring and training
• If required, set up hard copy filling system with wet signature hard copy filing
• Champion the development of improveddocumentworkflows to reduce timelines

What You Bring to the Team: